Administrative Assistant II - Mount Sinai Brooklyn - Full-time days
Administrative Assistant II - Mount Sinai Brooklyn - Full-time days
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Salary Not Disclosed
1 Vacancy
Job Description
The Administrative Assistant (AA) will provide clerical and administrative support to the Administrative Director and the Department of Medicine. The AA will provide highly confidential diversified administrative and secretarial duties for Department Leadership. AA will be cognizant of the philosophy standards objectives and policies of the Department and Mount Sinai Health System.
AA support to the manager or supervisor as related to day to day operations of the office or department. Duties include reception word processing entry level spreadsheet preparation data entry minutes taking mail service photocopying and other duties as required.
Responsibilities
- Provide Administrative assistance and clerical support to the Department Leadership Team and the Residency Program.
- Strive to optimize efficient use of management time enhance intra and inter departmental communications and facilitate Department integration efforts across the Health System
- Maintains complete well organized and easily accessible files
- Maintain and track all provider and residents CME BLS ACLS and PALS responsible to assure certifications/license are up to date.
- Maintain Employee files cognizant of regulatory compliance
- Arranges meetings and maintain calendars for Leadership team
- Composing technical and non-technical correspondences
- Assist with Q.A. projects
- Provides logistical support for the department initiatives
- Prepare monthly reports
- Maintains and assure proper use of office equipment cleanliness of work space in a well-organized manner
- Answers telephones take messages handles and directs calls
- Assist Administrative Director with on boarding of new providers and residents.
- Assist residents with New Innovations.
- Assist with Power point presentation and monthly metric reporting
- Work in conjunction with the Administrative Assistant in Emergency Medicine and cover each others PTO days.
- Assist Providers and Residents with IT access (ie: EPIC Email and NI).
- Participates in the departments performance improvement activities
- Maintains patient/employee confidentiality.
- Observes the Health Care systems compliance policies
- Maintains all appropriate confidentialities
- Optimizes administrative personnel time by appropriately scheduling meetings.
- Demonstrates a professional courteous and respectful attitude in dealing with patients. Families and significant others
- Displays courtesy tact and patience during interactions with all members of the hospital staff and extended community
- Facilitates inter- and intra-departmental communications by appropriately scheduling meetings communicating information distributing mail and accurately transmitting phone messages
- May be required to perform other duties as assigned.
Qualifications
Education Required:
HS Diploma Associate degreepreferred plus 2-3 years of related administrative experience or medical office experience required
Experiences And/or Skills Required:
Excellent secretarial organizational communication and administrative skills. Ability to handle multiple tasks and prioritize work. Word processing including Word Perfect
MS Word Excel power point and AION email.
Non-Bargaining Unit BSM - Medicine Physicians - BKL Mount Sinai Brooklyn
Employment Type
Full-Time
