Accounts Payable Specialist

Youre more valuable than ever And thats just how well make you feel.

***Onsite 1-2 times per week at the Atlanta GA corporate office***

JOB SUMMARY

Reporting directly to the Accounts Payable Manager The Accounts Payable Specialist will be responsible for managing the companys accounts payable process ensuring timely and accurate payment of invoices expenses and maintaining strong relationships with vendors.

JOB REQUIREMENTS

Education

• Bachelors degree in Accounting Finance or a related field.

Work Experience

• 5 years proven experience in accounts payable

Required Licenses/Certifications

• N/A

Additional Knowledge Skills and Abilities Required

GoHealth Core Values:

• Collaboration: Takes ownership for collectively establishing productive partnerships and relationships and seek to gain joint understanding of priorities and objectives so that the greater good of the organization and those we serve is always at the forefront.
• Innovation: Consistently uses good judgment applying creativity to overcome obstacles and increasing effectiveness and efficiency through process and other forms of innovation.
• Diversity & Inclusion: Fosters diversity and inclusion to be able to better understand team members our customers and partners. Engages the strengths and talents of each GoHealth team member creating an environment of involvement respect and connection where the richness of ideas backgrounds and perspectives are harnessed.
• Courage & Integrity: Models and practices the highest ethical and professional standards; demonstrates pride and personal interest in our patients partners and fellow team members deeply engaging in the business. Makes decisions with a focus on doing the right thing; treats team members our customers partners and vendors with dignity consideration open-mindedness and respect.
• Accountability: Always shows initiative demonstrates a bias to action and gets things done. Actively accepts responsibility for diverse roles obligations and actions that positively influence patient and customer outcomes our partnerships and the healthcare needs of our communities.

Additional Knowledge Skills and Abilities Preferred

• Proficiency in accounting software - Workday and Microsoft Office Suite including Excel Skills - Pivot tables formulas and v-look ups highly preferred.
• Strong organizational skills and attention to detail.
• Excellent communication skills for vendor interactions.
• Ability to analyze financial data and generate reports.
• Ability to identify trends inefficiencies and opportunities for improvement.

Essential Functions

• Communicates with suppliers regarding missing documents and information
• Responds to internal requests for invoices payments and resolving issues
• Process supplier invoices according to schedule
• Contact internal business partners for missing documents authorization or approvals
• Reconcile vendor accounts monthly ensuring all transactions are accurately accounted for
• Participates in the reconciliation and month end activities as per schedule
• Month-End Closing: Assist in month-end closing activities by preparing accounts payable accruals and ensuring that all invoices are recorded in the correct accounting period. Collaborate with the finance team to provide accurate financial reporting.
• Reporting: Generate and analyze accounts payable reports including aging reports payment history and vendor activity.
• Audit Support: Prepare documentation and support for internal and external audits. Ensure that all accounts payable records are organized and accessible for review by auditors.
• Team Collaboration: Work closely with other departments such as procurement finance and operations to ensure seamless communication and collaboration on accounts payable matters. Foster a team-oriented environment to achieve common goals.
• Training and Development: Participate in training sessions and professional development opportunities to stay updated on best practices in accounts payable and accounting software. Share knowledge and mentor junior staff as needed.
• Support other AP projects as necessary

KPIs & Expectations:

• Invoice Processing Time:Cycle time in business days from receipt of invoice until approved and scheduled for payment 5 business days
  • Percentage of Invoices Paid On Time: > 90%
  • All invoices must be processed and submitted to approver within 2 business days
  • All correspondence should be responded to within 1 business day
  • Other KPIs may be implemented as the need arises.

• Aging reports over 60 days must be zero exception utilities and rent
  • Zero-Aging Policy >60 days:
    • Proactively monitor invoice aging and identify invoices older than 60 days.
    • Investigate and resolve the root causes of overdue invoices ensuring a zero-aging policy.
    • Communicate with vendors and internal departments to resolve outstanding issues.
  • Utilities: Aging reports over 30 days must be zero
  • All expenses must be processed within 5 business days
  • All inquiries from AP correspondence must be addressed with the requestor within 1 business day
• Support other AP projects as necessary

Note: This job description is not inclusive of all the duties of the position. You may be asked by leaders to perform other duties. Management reserves the right to revise this position description at any time.

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All qualified persons are granted an equal opportunity for employment without regard to race color religion sex sexual orientation and gender identity or expression age national origin citizenship status disability genetic information medical condition family care leave status pregnancy or pregnancy-related condition otherwise qualified disabled or veteran status. The company will comply with all fair employment laws in each of the jurisdictions where we conduct business.

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