Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Job Title
Executive AssistantPosition Overview
Shaw Industries is seeking an Executive Assistant.
The Executive Assistant performs a variety of administrative and support functions as directed by senior leadership in Logistics. The Executive Assistant assists in coordinating the day-to-day activities of these leaders frequently undertaking assignments or projects which require significant independence prioritization and decision making with minimal supervision. The Executive Assistant demonstrates impeccable ethical standards professionalism confidentiality and a positive attitude.
Shaw Industries Group Inc. is a leader in flooring and other surface solutions designed for residential housing commercial spaces and outdoor environments. Leveraging strengths in design innovation and operational excellence the company takes a people-centered customer-focused and growth-minded approach to meet diverse market needs. It creates differentiated customer experiences through its expansive portfolio of brands: Anderson Tuftex COREtec Shaw Floors Patcraft Philadelphia Commercial Shaw Contract Shaw Sports Turf Shawgrass Southwest Greens Watershed Geo and more.
Headquartered in Dalton Georgia Shaw is a wholly owned subsidiary of Berkshire Hathaway Inc. with more than $6 billion in annual sales and 18000 associates worldwide
Responsibilities
Administration of confidential and sensitive information including personnel financial and other types of data. Internal communications including departmental interdepartmental initial point of contact for a variety of corporate functions and routine coordination with executive management and their staffs.
External communication and coordination with third parties.
Provide efficient and professional primary phone support for leadership team which may include problem resolution connecting with off-site team and/or effective message documentation.
Make travel arrangements and prepare itineraries utilizing Shaws travel system.
Prepare and submit expense reports utilizing Shaws expense management system.
Manage conference room schedules and equipment set-up and coordinate catering of meals for meetings and events.
Participate in special projects or committees as requested.
Prepare presentation materials for initiatives or meetings as needed.
Coordinate travel and meeting logistics for customer stakeholder and associate events as needed.
Coordinate the vendor maintenance process and the development of requisitions to process outside invoices for products and services.
Procure and maintain supplies through Shaws procurement system.
Maintain appropriate filing systems that comply with Shaws record retention policy.
Other miscellaneous administrative and support duties as assigned.
Qualifications
High School Diploma/GED
3 years of experience in a professional office environment.
Preferred Skills/Abilities/Knowledge
Experience supporting senior leaders in a professional office environment.
Ability to communicate clearly and effectively through written and oral communication to groups and individuals.
Proficiency required in use of office technologies including Microsoft Office Suite (Word Excel Power Point) and office equipment.
Ability to make sound decisions based on previous experience.
Ability to prioritize and meet deadlines.
Flexibility to change directions and priorities as needed.
Ability to work overtime as needed to satisfy job requirements.
Competencies
Manage Work
Solve Problems
Continuous Improvement
Communicate Effectively
Shaw benefits include:
Medical dental and vision insurance
Life insurance and disability coverage
Tuition reimbursement
Employee assistance program
Health savings account
Paid Time Off
Parental Leave
401K and Retirement Plans
Product discounts for employees
Adoption assistance
Shaw Family Health Center (Dalton GA and Cartersville GA locations)
And much more.
Work Shift
8 Hr non-rotating shift Hrs fall to in punch day Observed Calendar shift starts AMEmployment Type
Full-Time
