Finance Specialist

FRAMINGHAM PUBLIC SCHOOLS

OFFICE OF FINANCE & OPERATIONS

TITLE:

Finance Specialist

2025-2026 School Year

POSITION SUMMARY:

The position provides assistance to the Office of Finance & Operations for day-to-day operations including accounts payable planning organization and finance. The main objective is to ensure efficient office functioning benefiting students teachers administrators and citizens of Framingham.

OUR MISSION:

Framingham Public Schools is committed to excellence for all students. A core value embedded in the districts philosophy and goals is that all children will learn. Offering equitable access to education to all of our students hinges largely on providing the highest quality teachers in every school and classroom.

Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish the baseline; as a district Framingham Public Schools are committed to achieving developing and maintaining a workforce reflective of the rich racial linguistic and cultural diversity of our students. Framingham Public Schools aims to teach our children and ourselves to be culturally proficient and inclusive in order to live learn and work together in a vibrant and diverse world.

Indeed Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills perspectives and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included valued and respected and have access to equal opportunity which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from minorities and women.

CERTIFICATES LICENSES REGISTRATIONS:

An associates or Bachelors Degree from an accredited college or university is preferred.

TRAINING AND EXPERIENCE:

A minimum of 5 years of experience in accounts payable is preferred. Candidates with experience using MUNIS accounting software are preferred. Excellent interpersonal skills and customer service skills are required for working with teachers administrators support staff parents/community and outside agencies.

Framingham Public Schools seeks candidates whose background teaching or service has prepared them to contribute to our commitment to diversity and inclusion in all aspects of education. Also we are interested in candidates who will bring to their professional practice the perspective that comes from a non-traditional educational background or an understanding of the experiences of those underrepresented in the educational field.

SKILLS AND ABILITY:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Proficiency in Microsoft Office Aspen MUNIS and Google Suite is required. Must have experience establishing and maintaining office systems and procedures excellent interpersonal and communication skills ability to maintain confidentiality take notes transcribe information work independently and conduct research. Must be adaptable to changes in job duties and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar related or a logical assignment to the position.

• As the primary point of contact for inquiries and communication manage all communication channels to ensure timely and effective responses. Prioritize and handle calls messages and daily requests in a professional and efficient manner.
• Provide comprehensive administrative support and coordinate all service agreements and contracts with external vendors. This includes overseeing the entire process from negotiation to finalization ensuring that all agreements meet the districts standards and requirements.
• Responsible for completing various administrative tasks associated with office initiatives and special projects. This includes preparing reports and maintaining accurate records to support the successful implementation of these initiatives.
• Ensure efficient financial management by maintaining and managing accounts payable records using Google meticulously reviewing requisitions to ensure appropriate funding and verifying the appropriateness of each purchase. This process is supplemented by carefully reviewing invoices and statements and reconciling them with receiving tickets to facilitate accurate and timely payment. Proactively take action to research identify the issues and implement corrective measures.
• Assist in the preparation of weekly bill warrants. Code transactions and processing materials in preparation for data processing and contribute to the smooth operation of financial systems.
• Build and maintain positive working relationships with City Accounting and City Purchasing Departments. Collaborate and effectively communicate with these departments.
• Manage calls inquiries and communications between vendors and relevant School Department personnel. This includes routing calls conveying messages and facilitating prompt and accurate information exchange.
• Maintain an organized digital filing system by categorizing and storing documents enabling quick retrieval and ensuring compliance with record-keeping policies and procedures.
• Coordinate and process Medicaid reimbursement. Track and monitor special education expenditures related to the district budget and provide monthly reports on encumbrances and expenditures. Assist in responding to State and Federal reports ensuring accurate and timely submissions.
• Prepare deposits for processing through the City Treasurer ensuring accuracy and compliance with relevant protocols. Support Student Activity Accounts by actively participating in processing deposits and payments. Work closely with the Student Activity Treasurer by assisting in reconciling individual accounts ensuring accuracy and accountability.
• Other reasonable additional duties assigned by the Assistant Director of Finance and Executive Director of Finance & Operations.

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting standing walking and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift such as for typing filing dialing the phone etc. Some travel between schools may be necessary so the ability to operate a motor vehicle and maintain a valid Drivers license is required; the employee shall be compensated per the contract with a travel allowance as the applicable rate per the Framingham Teachers Association Administrative Support (Unit S) Contract.

REPORTS TO:

Executive Director and Assistant Director of Finance & Operations. The performance of this job will be evaluated as per the Framingham Teachers Association Administrative Support (Unit S) Contract.

SUPERVISORY RESPONSIBILITIES:

Not Applicable.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as non-exempt.

TERMS OF EMPLOYMENT:

Covered under the Framingham Teachers Association Administrative Support (Unit S) Contract. Please note that the District reserves the right to transfer all personnel among buildings on an as-needed basis to serve the best interests of all students as long as such transfer is in compliance with the Framingham Teachers Association Administrative Support (Unit S) Contract.

Please note that all internal candidates will remain on their current Unit S step.

HELPFUL LINKS:

Framingham Secretarial Association (Unit S) Contract

Click here for more information about our amazing benefits!

Framingham Public Schools provides equal employment. opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics. In addition to federal law requirements Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status.