Assistant Manager-Admin

Req number:

Employment type:

Worksite flexibility:

Who we are

CAI is a global technology services firm with over 8500 associates worldwide and a yearly revenue of $1 billion. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients colleagues and communities. As a privately held company we have the freedom and focus to do what is rightwhatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

Job Description

We are looking for an Assistant Manager Admin. This position willbefull-time employment and Location Bangalore -Onsite.

What Youll Do

• Day-to-day activities to plan direct or coordinate support services of the organization such as Housekeeping Monitoring & Evaluation (M&E) of Security Transportation facility for employees during travel Cafeteria Uniforms Record-keeping Adhoc transport Events Health and Fire Safety Office Seat Allocation Rentals/ Lease of Office space Stationery etc.

What Youll Need

• Act as first point of contact for employees on Admin related activities.
• Managing administrative activities that involve purchase of office equipment maintenance of procurement housekeeping safety and security.
• Work with Vendors to make travel arrangements visa process and hotel reservations for department staff.
• Housekeeping management- Ensuring proper hygiene of the office premises safety measures of the employees quarterly pest control maintain routine & weekly check lists.
• Catering management: work with food vendors to ensure safe hygienic tasty food at competitive cost for employees.
• Assets management- Managing various assets like laptops data cards desktops etc.
• Adhere to procedures relating to the proper use and care of equipment and bring about awareness among the employees regarding the same.
• Shall be a SPOC for all event meetings conferences.
• Responsible for Up keeping office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Responsible for providing timely information and supervising administrative activities like general admin verification of stationery stock petty cash courier florist pest control housekeeping etc.
• Work with landlords real estate consultants to get best possible rates for workspaces.
• Budgeting and optimization for admin activities.
• Planning organizing providing leadership and controlling of all administrative functions.
• Identification of dependable SLA driven cost effective vendors for various services maintaining of roster of alternate vendors and vendor accounts.
• Manage Third Party Service Providers and their deliverables.
• Tracking of AMC Annual Maintenance Contract for business critical equipment.
• Promote and maintain High Standards of customer service for all internal clients and stake holders.
• Keep senior management informed of key issues and changes which may impact expected business operation .
• Managing Employee Transportation.
• Business continuity plan for uninterrupted support services to business.
• Supervision of Proper upkeep housekeeping and repairs maintenance of all office equipmentsassets and the building premises Govt. Liaison.
• Communicate and provide information by relevant methods internally and externally to assist and enable smooth operations of the organization.
• Responsible for organizing events employee outings seminars etc.
• Interpret issues arising and then implement actions according to initiated administrative policies and procedures.
• Ensure prompt & efficient services with Safe and Environment friendly practices.
• MIS & Budget Vs Provisions. MIS report every month & Provisions below Budget coordination with Finance on actual.
• Relook into Cafeteria Operations and empowering the Cafeteria committee in terms of Feedback Vendor finalization transition of vendor Menu / Options Food Festivals etc.
• Cafeteria Hygiene & Ambience -Closure of Caf Snags - Snag check list and rigor on checks.
• Co-ordinate with Procurement department for all admin requirements.
• Outsourced Team Drivers H/K Office Boys etc. - Internal trainings.
• Have implemented/defined internal processes for the smooth functioning of business operation.
• Overseeing Guest / Client Management during their visit to Office and their logistic arrangements
• Keeping a TAB on expiry of Insurance for Company Vehicles
• Maintaining all the expenses and Purchase order through CRM.
• Tracking and approving all the monthly bills and statutory charges towards all the aspects of office requirements.
• Dealing with the building authorities in signing up rate contracts and periodical differences in rent terms.
• Maintaining emergency response plans for office.
• Creating Fire exit layouts.
• Conducting Fire drills on regular basis.
• Conducting First Aid trainings on regular basis.
• Maintaining General Risk Assessments forms.

Physical Demands

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings etc.
• Ability to conduct repetitive tasks on a computer utilizing a mouse keyboard and monitor.

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employment selection process please direct your inquiries to or (888).