Administrative Assistant
Administrative Assistant
Posted on :
04-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
04-07-2025
Job Description
This position will provide a wide range of administrative support to the business office and physician leadership. This is not a patient-facing role but rather a departmental administrative role. As an integral part of the department this person will perform a multitude of duties to help leadership effectively serve the strategic goals of the organization.
Key Responsibilities:
- Maintain department calendar. Schedule meetings and appointments. Manage complex multi-stakeholder schedules with meticulous attention to detail.
- Assist with provider billing processes by ensuring billing documentation is obtained reviewed for accuracy and submitted appropriately to billing company.
- Assist with patient billing inquiries and information requests.
- Working knowledge of QuickBooks and accounting software.
- Process invoices through the Companys accounts payable system.
- Assist vendors with questions regarding information on invoices & payments.
- Assist with the provider credentialing processes in accordance with Medical Staff and Facility bylaws as indicated.
- Assist with recruiting by coordinating and scheduling candidate interviews.
- Perform related general office duties such as answering phone open sort and deliver mail monitoring and ordering standard supplies operating office copier collating and assembling documents accepting and delivering interdepartmental correspondence typing routine correspondence and forms maintaining files etc.
- Schedule meetings and handle logistics for meetings and special events.
- Prepare materials for meetings and special events.
Qualifications:
- This is a small administrative team. Must be a highly-flexible self-starter able to work independently with high level of accountability.
- Technical Proficiency: Advanced skills in MS Office Suite (Excel PowerPoint Word) QuickBooks scheduling software (QGenda to be trained on the job) and the ability to adapt to new technologies quickly. This includes managing emails calendar scheduling creating presentations and handling data analysis
- Professionalism and Discretion: High level of integrity confidentiality and professionalism in handling sensitive information and dealing with employees and patients.
- Adapt to rapidly changing priorities with resilience embodying a proactive and anticipatory approach to managing tasks and challenges.
- Excellent communication and interpersonal skills to communicate with a wide variety of non-clinical and clinical staff including physicians providing information with appropriate deference ordinary courtesy and tact.
- Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
- Critical Thinking and Problem-Solving: Strong analytical skills to assess situations or challenges critically and come up with effective innovative solutions. Solve physician scheduling problems independently when appropriate.
- Highly resourceful team-player with the ability to also be extremely effective independently.
Requirements:
Proven experience in an administrative support role in a professional office environment including support for partners at a firm C-Suite or senior-level physicians.
Bachelors degree in a relevant field or associate degree with equivalent years of experience is preferred.
Working Hours: Flexible Business Office hours range from 7 am to 5 pm. Physical Demands/Working Conditions: Hybrid work model with work from home and work from office. Normal office environment with minimal exposure to noise dust or extreme temperatures.
Note: This posting represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. It should be understood therefore that incumbents may be asked to perform job-related duties beyond those explicitly described above.
Employment Type
Full Time
Key Skills
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