Legislative Assistant

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Oklahoma House of Representatives

Job Description

Job Title: Legislative Assistant

SUMMARY - Under direction of the member has general charge and supervision of the office; and performs various administrative and clerical tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other

duties may be assigned.

Answers and screens members calls; arranges conference calls; provides information to legislators staff lobbyists state agencies and the general public regarding legislation and the legislative process; or directs call to appropriate personnel or department.

Greets and screens office visitors and directs to appropriate area of personnel as required.

Responsible for informing member of and responding to constituent requests or inquiries by providing information directly and/or working with appropriate staff or agency officials.

Reads and routes incoming mail; composes routine correspondence; and prepares outgoing mail and correspondence including e-mail and facsimiles.

Arranges and coordinates members daily schedule; arranges and coordinates travel schedule and reservations; and prepares and submits travel and per diem claims.

Organizes and maintains members file system; files correspondence and records relating to member and members district.

Responsible for pages chaplains nurses and doctors of the day; prepares and distributes citations.

Tracks members legislation throughout legislative process.

May conduct basic research compiling information for talking points presentations or floor activity as required.

Maintains office operations by following established policies and procedures.

QUALIFICATIONS - To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Passing of basic clerical and typing test may be required.

EDUCATION and/or EXPERIENCE - Bachelors degree preferred plus 2 years of administrative experience. Will allow years of experience working in the administrative field with no degree.

KNOWLEDGE SKILLS AND ABILITIES - Knowledge of general office procedures; basic principles in the operation of various office equipment; basic knowledge of state government and the legislative process; spelling punctuation business English; and basic arithmetic. Ability to read and comprehend simple instructions short correspondence and memos; to write simple correspondence; to effectively present information in a one-on-one and small group situations to members staff lobbyists and the public; to work with members staff and the public in a hectic environment; and to work overtime if required. Skill in typing accurately from plain copy; and in the use of data entry and word processing software.

If you are interested in this position PLEASE email your resume to Ellis Ebel - Candidates that do not email resume will NOT be considered.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information race religion color sex age national origin or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.