Data Assistant

Position Description

Opera Theatre of Saint Louis is hiring a Data Assistant in the Development department who will work with the Senior Manager of Donor Engagement to deliver excellent donor stewardship through timely gift processing and acknowledgment and maintenance of accurate donor and financial records across all giving levels.

Success in this role looks like exceptional customer service to OTSL donors and timely acknowledgment of all contributions.

Duties and Responsibilities

Data and Gift Processing

• Ensure that all contributions are entered into Tessitura in a timely and accurate manner.

• Provide documentation needed by the Finance department to reconcile gift entry.

• Document reoccurring donor database projects to ensure accuracy and consistency.

• In collaboration with the Manager of Donor Communications ensure a timely and personalized acknowledgment process for all contributions to Opera Theatre.

• Build and ensure accuracy of large mail merges for event invitations acquisition mailings and other donor lists.

• Create online forms for membership benefits for Friends of the Festival and Patron donors and ensure fulfillment working in collaboration with the Senior Manager of Donor Engagement.

• Manage donor files and update filing procedures and practices.

• Manage annual tax statement mailings.

Other Responsibilities

• Prepare check requests invoices and other payments as requested for the Development department.

• Code Development department expenditures as needed.

• Provide ongoing fundraising event support for the Development department.

Experience & Qualifications

• Familiarity with Tessitura or a similar donor database.

• Demonstrated track record of providing excellent customer service.

• Excellent written and verbal communication skills.

• Extraordinary attention to detail and commitment to meeting deadlines.

• Proficiency with word processing and spreadsheets.

Compensation

• This is a full-time non-exempt position.

• Compensation: $44000-$47000 annual salary.

• Robust benefits package including health insurance open PTO policy 401k match and more.

• Opera Theatre has a flexible work policy which allows for hybrid remote work and asynchronous schedule arrangements.

• Some weekend and evening hours may be required especially during Opera Theatres festival season (May-June).

Apply:

Applicants for the position are asked to submit a resume along with a cover letter that describes their interest in the position and outlines their relevant experience and qualifications.

Application Deadline: Applications will be reviewed beginning August 1. The position will remain open until filled and applications received after August 1 will be considered on a rolling basis.

Please note: You will receive a confirmation that your application has been received but due to the review timeline you may not hear from us again until August. We appreciate your patience!

About Opera Theatre of Saint Louis

Opera Theatre of Saint Louis (OTSL) is a nationally recognized nonprofit organization known for innovative productions featuring outstanding young artists. The company offers a festival opera season each spring which attracts ticket buyers from zip codes throughout the metropolitan area as well as visitors from nearly 50 states and multiple countries. As of 2025 OTSL has presented 45 world premieres which may be the highest percentage of new work in the repertory of any American company. In addition to the spring Festival Season OTSL operates year-round education and community programs serving nearly 17000 local children and adults.

Opera Theatre of Saint Louis has a year-round artistic and administrative staff of approximately 45 which grows to nearly 500 during the Festival Season. Several hundred volunteer members of the Opera Theatre Guild provide support for all aspects of Opera Theatres work and advocate for the company throughout the greater St. Louis community. The companys annual budget size is approximately $12 million; contributed revenue represents more than 50% of budget. At Opera Theatre of Saint Louis we value equity diversity and mutual respect. We strongly encourage people of color LGBTQ individuals women people with disabilities and others who have been historically excluded to apply. Our goal is to be a diverse workforce that is representative of our community. We are committed to creating an inclusive environment for all employees.

At Opera Theatre of Saint Louis we value equity diversity and mutual respect. We strongly encourage people of color LGBTQ individuals women people with disabilities and others who have been historically excluded to apply. Our goal is to be a diverse workforce that is representative of our community. We are committed to creating an inclusive environment for all employees.

OTSL will not discriminate against employees or applicants on the basis of race color religion or belief; national social or ethnic origin; age; sex sexual orientation gender identity and/or expression; physical mental or sensory disability; family or parental status; genetic information or characteristics; protected veteran status; or any other protected class under federal state or local law. OTSL will not tolerate discrimination or harassment based on any of these characteristics.

If you need assistance or accommodation in completing an application interviewing or otherwise participating in the employee selection process please contact or .