Office Manager & Internal Communications Specialist

Everything you are looking for and more

We are looking for a proactive and highly organised Office Manager who will also lead internal communications across the Iberia market. This dual-role is ideal for someone who enjoys operational coordination and is passionate about building a strong internal culture through effective communication and employee engagement.

What responsibilities and objectives will you have

Office Management

• Provide day-to-day support to all Heads of Department based in the Iberia office with special attention to the Managing Director.
• Coordinate logistics for company-wide offsites internal events and celebrations (e.g. summer parties Christmas events).
• Oversee general office operations including supplies maintenance and vendor coordination.
• Ensure a welcoming safe and efficient office environment.
• Support the organisation of internal meetings and visits from Group or external stakeholders.
• Act as the go-to person for office-related queries and coordination.

Internal Communications

• Develop and manage internal communication channels and tools for Iberia.
• Create engaging content tailored to different employee groups (emails newsletters intranet posts etc.).
• Support the Iberia Management Team in communicating key updates and initiatives.
• Organise internal campaigns events and meetings to foster engagement and information flow.
• Collaborate with the Group Internal Communications Team to align local efforts with global strategy.
• Monitor communication effectiveness and propose improvements.

Well what will the requirements be

Required Skills & Experience

• Proven experience in office administration or operations.
• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills in Spanish and English (minimum B2).
• Proactive solution-oriented mindset with attention to detail.
• Comfortable working cross-functionally and in multicultural environments.
• Proficiency in MS Office tools.

Nice to Have

• Portuguese language skills.
• Experience in internal communications employee engagement marketing or PR.
• Familiarity with basic graphic design tools (e.g. Canva PowerPoint).
• Background in humanities journalism communications or related fields.

What do we offer

• A unique dual-role opportunity combining operational and strategic communication responsibilities.
• Exposure to senior leadership and involvement in cross-market initiatives.
• Mentorship from the Group Internal Communications Team.
• A collaborative international work environment with room to grow.

Why join us

• Because we dont settle we go further and multiply impact (10X Attitude).
• Because we design every transformation around real customer value (Passionate About Customers).
• Because we make things happen fast and smart not perfect but done (Go Go Go).
• Because we believe the future belongs to those who rethink whats possible (Dare to Disrupt).
• Because we win together diverse collaborative driven by one shared vision (One Goal One Team).

Inclusive Culture

InPost has an Equal Opportunities Plan that promotes equality at all levels. We aim for equality in the companys workplaces as it is focused on promotion within and outside the company as well as gender equality diversity equity and inclusion of people regardless of their abilities and conditions.