Proposal Specialist
Proposal Specialist
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Job Description
The Proposal Specialist position within EBC s pursuits and proposal team is responsible for the coordination development organization review and finalization of compelling winning proposal submissions.
As a Proposal Specialist you are responsible for the development and submission of prequalification and proposal responses and related documents and presentations. This includes 1) Development of compliant accurate and compelling response narratives and graphics; and 2) Coordination and administration of proposal documents schedule kick-offs reviews document control electronic and print submittals and response data. You are also responsible for leading and/or supporting continuous improvement initiatives such as boilerplates resume and project profile development.
You will be the lead and local Ontario based Proposal Support specialist that works and coordinates with senior members of both the EBC national and local teams to provide support and consistency to our brand image approach and submission documents.
Responsibilities:
- Leads the end-to-end development and delivery of RFP RFQ and RFI submissions ensuring compliance and alignment with client evaluation criteria.
- Review requests (RFP RFQ RFI) and play a key a role in determining document requirements.
- Collaborates with business line management business development operations and executive team to develop golden threads and win strategies incorporating throughout proposal deliverables.
- Conducts research to produce accurate and comprehensive proposal responses and messaging. Risk identification and mitigation in proposal strategy
- Provides initial go-by write-ups/materials provides guidance and others as appropriate identifying known and potential issues with section responses.
- Creates and manages pursuit responsibility matrices defining roles deadlines and assignments.
- Initiates and leads proposal meetings including kickoffs status updates and reviews.
- Follow-up/Check in on submissions and ensure debriefing is scheduled and attended.
- Production leadership (layout graphics and final document readiness oversight)
- Finalizes and submits proposal documents as appropriate.
- Creates compelling post-bid presentation materials.
- Develops and maintains best practices and templates.
- Information management across platforms (SharePoint CRM)
Requirements
Requirements
Strong management communication negotiation and problem-solving skills
Advanced proficiency in Microsoft Office Suite and Adobe Creative Cloud including Acrobat InDesign and related design tools Skilled at collaborating with and interviewing executives engineers construction managers legal designers and others to secure information for various writing assignments.
Ability to work with tight deadlines in a constantly changing environment.
Solid research skills and ability to dive into the details to extract key information.
Exceptional attention to detail organization and active listening skills.
Ability to manage multiple submissions to consistently meet high standards and be attentive to quality and deadlines.
Skills and Attitudes Needed
- Clear adaptable communicator across teams and audiences.
- Builds trust and fosters collaboration in high-pressure settings.
- Thrives in ambiguity with a creative solution-focused approach.
- Delivers high-quality work in complex fast-changing environments.
- Balances detail and big-picture priorities with strong execution.
- Manages shifting deadlines while keeping team and client needs in focus.
- Strong emotional intelligence.
- Self-motivated with ability to work well with professionals from various backgrounds.
- Strong communications skills
- Driven for winning results and to meet deadlines.
Benefits
Conditions Offered by EBC
- Competitive salary;
- Good Work-Life balance;
- 4 weeks vacation per year;
- Comprehensive group insurance program (health and dental component paid by the employer);
- RRSP group program with an employer contribution to a DPSP;
- Employee assistance program;
- Continuing education;
- Active social club;
- Friendly and stimulating work environment;
- Company recognized as one of the Best Managed Companies in Canada .
Employment Type
Full Time
