Proposal Support Specialist

General Dynamics Mission System-Canada has an exciting opportunity for a Proposal Support Specialist with their Canadian-based Proposal Development Team based in Calgary Halifax or Ottawa.

You are a motivated and self-directed individual with a passion for proposals. You thrive in a collaborative environment but know when to switch to independent deliverables. Communication is paramount so having excellent writing proofreading and editing skills is essential. As a Proposal Support Specialist you will coordinate and manage all proposal development support activities including: reviewing organizing and editing proposal content; graphics development and management; SharePoint management and records retention; colour team support; word processing; adherence to branding standards; compliance management; and quality control.

Key indicators of success in this role are excellent attention to detail a creative mindset multitasker and independent thinking with strong time management skills in order to work productively under short deadlines in an evolving work environment.

• Reviewing customer Request for Proposal/Information (RFP/RFI) material to identify proposal deliverables deadlines response structure and format
• Maintain accurate customer RFP/RFI versions and amendment records
• Provide input for the proposal response document in association with the corporate template structure design and layout
• Set up all documentation related to the proposal response using corporate proposal templates and previous proposal baseline
• Assign and coordinate proposal team SharePoint site activities provide site access and create SharePoint contributor groups
• Assist with creating proposal outlines schedules and work packages working closely with the Proposal and Capture Managers
• Format all proposal documentation according to team and company-approved standards and styles
• Edit technical proposal documentation ensuring: consistency/clarity of message; contextual integrity and tone; proper grammar; coherent flow; and readability and accuracy
• Oversee graphics development support writers with content creation and engage with illustrator teams as required
• Liaise with the contributors for each proposal both internal and external to the proposal department including the following functional areas: proposals capture estimating engineering supply chain manufacturing quality business development offsets project management commercial services finance legal and other speciality functions as required
• Finalize proposal deliverables as part of digital production activities
• Maintain documentation version control at each iteration of the proposal including colour team reviews and manage the final document release and archive using electronic tools; and Post-proposal production document management activities
• Maintain augment and improve library of reusable proposal content graphics templates and processes to reduce response time and improve quality of future bids
• Contribute to proposal status and proposal record metrics reports

Qualifications :

• University or College degree or an equivalent combination of education and related experience
• 4 years of proposal experience
• Excellent attention to detail and ability to multi-task and achieve deadlines
• Excellent communication both verbal and written
• Working proficiency of Microsoft Office Suite
• Experience with SharePoint Adobe InDesign Illustrator and Photoshop

It is a requirement that General Dynamics Mission Systems-Canada be registered with the Canadian Controlled Goods program and that all of its workforce be security assessed. Successful applicants must meet all applicable security requirements including but not limited to the ability to obtain and maintain a Canadian government security clearance. Applicants may be required to meet additional security requirements in order to gain access to technical data classified areas or information that is subject to international regulations. You must be eligible to work in Canada.

Additional Information :

We believe the unique contributions of each of our colleagues are key in our ability to drive innovation. By fostering a culture of belonging encouraging idea sharing at all levels and reinforcing the very real impact of what we do we offer an environment where everyone can take pride in their work. We respect diverse opinions and value the lived experiences each and every one of us bring to our workplace. If you require accommodation during any stage of the application process please contact Human Resources via .