Administrative Supervisor
Administrative Supervisor
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Job Description
We are Farmers!
We are more than just your favorite commercials. At Farmers we strive to deliver peace of mind to our customers by providing protection and comprehensive advice and delivering in the moments of truth. That means having people who can help us meet changing customer and business needs. Farmers high-performance culture is focused on results and the people who achieve them. We hold ourselves and others accountable for sustainably growing the business and each other. We seek solutions own our actions and grow through discomfort. We see setbacks as opportunities while continuously asking ourselves how we impact our customers.
Farmers is an award winning equal opportunity employer committed to the strength of a diverse workforce. We are dedicated to supporting the well-being of our people through our extensive suite of benefits as well as the well-being of the communities we serve through employee volunteer programs and nonprofit partnerships. Helping others in their time of need isnt just our business its our culture! To learn more about our high-performance culture and open opportunities check out be sure to follow us on Instagram LinkedIn and TikTok.
Workplace: Remote occasional travel may be required ( #LI-Remote )
Job Summary
- The Administrative Supervisor will supervise a group of executive assistants to ensure seamless coverage and support for assigned ex ecutive group within a Line of Business (LOB).
- This position will establish work procedures and standards to improve efficiency and effectiveness of the LOB.
- Examines workflow and processes as needed to promote operational excellence.
- Performs advanced diversified and highly confidential secretarial and administrative support for multiple executives to include the Head of a Line of Business and makes independent decisions regarding organizing and scheduling work.
- Uses technical and business vocabulary and grammar and maintains detailed knowledge of the organizations operations and procedures to perform daily work activities.
- Frequently communicates and coordinates activities with other executives.
Essential Job Functions
- Supervises a staff of two or more executive assistants or administrative support staff to include training coaching scheduling and delivering performance feedback.
- Establishes work procedures and standards to improve efficiency and effectiveness of the staff.
- Examines workflow and processes to promote operational excellence among the administrative staff.
- Ensures seamless coverage and support for the executive group on a daily basis.
- Schedules coverage for phones and coordinates scheduling of PTO.
- Takes corrective action as needed to provide efficient service and plans for future staffing needs.
- Performs various advanced administrative and secretarial duties for assigned executives including the Head of a Business Unit with accuracy and timeliness.
- Maintains strict confidentiality.
- Receives and assigns incoming mail to appropriate personnel to handle.
- Retrieves files and materials for executives or as needed to address action items in mail/emails.
- Obtains data from various sources analyzes data and prepares quarterly and monthly reports.
- Prepares presentation materials.
- Prepares and types reports for various meetings which may include Board of Directors and executive staff meetings.
- Maintains records confidential files and hold/diary system.
- Does follow-up work as needed.
- Controls and maintains calendars; schedules and coordinates meetings appointments and other activities.
- Contacts individuals to communicate schedule changes.
- Assists in compiling meeting agendas meeting presentation materials and speeches etc.
- Composes routine and non-routine correspondence from brief notes or oral or written instructions.
- Types reports and creates forms as needed.
- Proofreads materials for accuracy.
- Greets internal and external customers handles inquires and resolves issues and complaints.
- Directs to appropriate staff as needed.
- Uses discretion in answering and screening telephone calls.
- Requisitions distributes and maintains supplies.
- Prepares expense reports and handles payments for expense items.
- Makes travel arrangements including transportation and hotel reservations.
- Communicates frequently with executives in other LOBs on business related matters and issues.
- Fills in for other executive assistants as needed.
- Performs other duties as assigned.
Experience Requirements
- 5 years in an administrative capacity preferably in a corporate setting.
- Previous experience at Farmers as an Executive Assistant preferred.
- Experience providing corporate and/or executive-level support.
- Experience leading direct reports preferred.
Special Skill Requirement
- Knowledge of Farmers infrastructure.
- Advanced proficiency in Microsoft Office Suite including Excel Word PowerPoint and Outlook.
- Ability to type accurately and proofread and edit reports and business letters (using standard business vocabulary and grammar) and ability to set up filing systems.
- Excellent organization and time management skills.
Education Requirements
- High school diploma or equivalent required.
- Bachelors degree preferred.
Benefits
- Farmers offers a competitive salary commensurate with experience qualifications and location.
o CA Only: $68640 - $107250
o CO Only: $63200 - $92730
o WA Only: $77969 - $112750 - Bonus Opportunity (based on Company and Individual Performance)
- 401(k)
- Medical
- Dental
- Vision
- Health Savings and Flexible Spending Accounts
- Life Insurance
- Paid Time Off
- Paid Parental Leave
- Tuition Assistance
- For more information review What we offer on Location(s): US - AZ - Phoenix US - KS - Kansas City
Anticipated application deadline: At Farmers the recruitment process is designed to ensure that we find the best talent to join our team. As part of this process we typically close open positions within 8 to 21 days after posting. If you are interested in any of our open positions we encourage you to submit your application promptly.
Farmers will consider for employment all qualified applicants including those with criminal histories in accordance with the Los Angeles Fair Chance Initiative for Hiring Ordinance or other applicable law. Pursuant to 18 U.S.C. Section 1033 Farmers is prohibited from employing any individual who has been convicted of any criminal felony involving dishonesty or a breach of trust without prior written consent from the state Department of Insurance.
Farmers is an Equal Opportunity Employer and does not discriminate in any employer/employee relations based on race color religion gender sexual orientation gender expression genetic information national origin age disability marital status military and veterans status or any other basis protected by applicable discrimination laws.
Want to learn more about our culture & opportunitiesCheck out be sure to follow us onInstagramLinkedIn andTikTok.
Spokane WA only: Residents who prefer not to provide their address click here to submit your resume via email:
Required Experience:
Manager
Employment Type
Full Time
