DescriptionThe Senior Buyer negotiates contractual arrangements between Mount Sinai Medical Center and selected vendors committing funds to ensure the procurement of high quality equipment supplies and other products at optimum cost. Prepares and evaluates bids; awards contracts for large dollar relationships and purchases. Develops RFOs for specialized purchase situations such as service agreements capital purchases etc. Negotiates for cost savings and other value-added benefits with every purchase opportunity. Utilizes PMM as the standard purchasing application with other appropriate protocols.
ResponsibilitiesRoles & Responsibilities:
The Senior Buyer is responsible for all aspects of medication and inventory management at Mount Sinai Brooklyn from intelligent procurement to optimal storage (both in pharmacy and Pyxis) and effective dispensation.
- Maintains a relationship with vendors to ensure the procurement of high quality equipment and products expedient delivery and reliable service at optimum prices.
- Analyzes markets to determine vendors sources and product availability.
- Prepares solicitations evaluates negotiates and prepares award purchase contracts for the purpose of purchasing supplies equipment and products within authorized purchasing limit. Secures supervisors approval for purchases above authorized limit.
- Manages all aspects of the contract process including price freight terms payment terms and rebates/credits.
- Maintains familiarity with the U.S. General Purchasing Office (GPO) contracts and utilizes it to achieve the best possible contractual agreements. Collaborates with user departments to achieve volume commitments and standardization compliance.
- Develops an understanding of 340B compliance and WAC purchasing and then utilizes this to produce cost savings while placing patient care first.
- Takes control of inventory turnover by recommending changes in methods and procedures to improve the systems of medication procurement/maintenance/dispensation and works closely with pharmacy management to implement these changes
- Performs daily purchasing functions of medications and related items IV fluids infusion/oncology and pharmacy office supplies
- Performs daily inventory tasks such as receiving the order electronically unpacking of the order and preparing returns for medications
- Ensures medications are repackaged timely and optimally. Assists with or coordinates staff with unit dose preparations and compounding of non-sterile medications as needed
- Monitors pharmacy inventory and reconciles against Epic Willow inventory software
- Monitors and addresses any pertinent recalls logs recalls electronically within 72 hours
- Actively participates in all system and local buyer and inventory meetings takes responsibility for follow up on all agenda items and initiatives generated through these avenues
- Ability to work with spreadsheets and analyze data effective document editing/proofreading skills and memo creation/generation
- Monitors local medication and supply inventory through PAR levels maintenance. Continuously evaluates and updates these values addresses any discrepancies uncovered due to improper dispensing inaccurate decrimentation or ineffective utilization.
- Reviews top monthly spend medications with management team helps generate solutions to these items and helps initiate these changes.
- Takes control of inventory accuracy by performing cycle counts and assigning cycle counts to staff; then monitoring accuracy on a weekly basis
- Reconciles all invoices electronically ensures there are no outstanding transfer/transaction items and that all accounting is balanced in related systems
- Works closely with pertinent stakeholders such as finance and supply chain leads to strengthen proper contract purchasing WAC termination and 340B optimization
- Monitors PYXIS and CII Safe stock and performs quality assurance on a continuous basis looks for opportunities to optimize ADS storage/dispensation and helps implement these changes
- Takes responsibility for coordinating and ensuring completion of all medication transfers both within the health system and externally with appropriate electronic documentation
- Oversees KitCheck RFID system and any related medication processes
- Assists in pharmacy management duties such as project implementation scheduling/payroll/sick call coordination and manager on call responsibilities
- Other administrative and operational tasks as required to meet departmental needs
QualificationsRequirements:
- Bachelors or entry-level business degree (Accounting Operations Information Systems Supply Chain management) with hospital pharmacy experience preferred but not required or an equivalent combination of education and relevant work experience
- 2 years minimum of pharmacy purchasing and/or supervisory experience (hospital setting preferred) but experience in similar or equivalent settings may qualify
- Entry level or advanced pharmacy degree/certification preferred but not required
- Experience in purchasing in 340b & automation
Compensation Statement
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58661.00 - $81675.00 Annually. Actual salaries depend on a variety of factors including experience education and operational need. The salary range or contractual rate listed does not include bonuses/incentive differential pay or other forms of compensation or benefits.
Non-Bargaining Unit ADB - Pharmacy - BKL Mount Sinai Brooklyn
Required Experience:
Senior IC