Financial Operations Specialist

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Department of the Crossland College of Technology that is responsible for processing financial transactions accounting and some administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include but are not limited to Automotive Technology Construction Engineering Technology Graphic Communication Technology & Workforce Learning and the Deans Office.

Duties and Responsibilities

Financial Transactions and Accounting 60%

Maintains and reconciles monthly business procurement card transactions including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility

Prepares and maintains various records for a variety of separate accounts within the area of responsibility

Prepares monthly and quarterly budget reports

Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations

Monitors and reconciles 60-70 different procurement card accounts

Sorts all invoices and gets proper approval to be paid from various accounts

Processes travel for all staff and students within the area of responsibility

Tracks all income and expenditures and ensures deposits are made according to PSU policy

Processes customer payments and reconciles transactions for two-year automotive service center

Works with CCOT centers and managers to process contracts for non-PSU employees

Processes A/P invoicing for the use of CCOT vehicle fleet

Monitors and tracks scholarship expenditures

Provides financial data to CCOT Event Coordinator

Administrative Support 25%

Acts as direct contact for the Business Center within the Crossland College of Technology

Acts as the point of contact for Automotive Service Center customers

Collects organizes and composes correspondence; answers phone responds to email forwards messages and schedules and confirms appointments

Maintains confidentiality of records

Assists CCOT students with purchasing items required for senior projects

Maintains filing systems and utilizes SharePoint Teams and other Office 365 applications

Knows and understands functions of the office and general policies and guidelines of the university

Supervision 10%

Hires trains and supervises the work of student assistants in the CCOT Business Center and performs other required line manager duties

Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace

Other 5%

Serves on committees as directed

Performs any other related duties as required or assigned

Education and Experience

Required Education and Experience - Time of Hire

High school diploma or equivalent

Three years experience in an office or administrative setting. Education may be substituted for experience as determined by the University

Preferred Education and Experience

Bachelors Degree

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and check.

Salary Range: $17.66 hourly commensurate with experience

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time Monday Friday 8:00 AM 4:30 PM occasional evenings and weekends

Application Documents Required*:

Resume

Cover Letter

Names and Contact Details for three (3) Professional References

*Consolidate into two documents to upload.

Open Until Filled with a first consideration date of July 10 2025.

Search Committee Chair: Latisha Potter

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action Employer. We are committed to creating an inclusive environment for all employees.