Client Project Coordinator - Assistant to Attorney [HT-934109]
Client Project Coordinator - Assistant to Attorney [HT-934109]
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
BUECHNER HAFFER MEYERS & KOENIG
CLIENT PROJECT COORDINATOR - ASSISTANT TO ATTORNEY
Do you take pride in making things easier for the people around you; working with clients coworkers whoever is needed Do you naturally spot the next step follow up when somethings unclear and stay calm when others start to spin This role supports a busy lawyer but its also hands-on with clients. Youll be organizing details tracking progress and helping others stay on task. If you get people enjoy keeping work moving and feel a sense of satisfaction knowing someone elses day went smoother because of you we want to talk to you!
You dont need to know the law right away to be good at this job. But you do need to be the kind of person who:
- Has a grasshopper mindset. You can move between subjects projects and clients without losing the thread. You keep your work clean structured and prioritized not because youre doing everything at once but because you understand what needs to happen now and what can wait. Youre organized but flexible. When the pace picks up you stay steady.
- Leads with humility. You ask good questions take feedback seriously and dont need a spotlight to do your best work. Youre not here to impress - youre here to contribute. You work well with a range of personalities including clients who are under stress or attorneys who are juggling competing demands.
- Uses sound judgment. You know how each person operates and you adjust your style accordingly. Youre clear tactful and professional. You dont rush to conclusions or disappear when somethings unclear you ask. Youre discrete. People trust you and thats not an accident.
- Follows through. You keep track of what needs to happen and you make sure it does. If theres a better way to do something you say so. Youre the reason things move forward even when no ones looking. You care about quality you care about doing right by the client and you care about making sure theyre better off because we were involved.
This role is part of a small high-trust team in a private client law firm. The attorney youll support is steady thoughtful and gives a wide runway to people whove earned it. Youll have autonomy room to make decisions and the expectation that you communicate clearly manage your work and speak up when something doesnt sit right. Its a great setup for someone who thrives on taking ownership of their work.
RESPONSIBILITIES
This is a support role with depth: part project manager part client coordinator part legal assistant. Youll be central to keeping things organized accurate and moving across a high-touch legal practice. Your work will include:
- Coordinating across clients attorneys and staff to keep projects on track especially when multiple people or practice areas (like estate planning corporate or real estate) are involved
- Maintaining hands-on client contact through emails calls and follow-ups to gather information schedule meetings and answer process questions
- Managing tasks and timelines for each client matter and keeping track of whats done whats outstanding and making sure nothing falls through the cracks
- Preparing standard legal documents like powers of attorney and entity filings and coordinating related tasks such as signatures and Secretary of State filings
- Contributing to operational efficiency by improving how information is tracked organized and shared especially when it comes to internal systems or billing workflows
- Using tools and tech thoughtfully from Microsoft Office to AI-based productivity tools to streamline repeatable tasks and improve the client experience
- Providing steady proactive support that allows the attorney you support to stay focused on legal strategy whether that means anticipating needs managing client communications or simply keeping everything in motion
**This is a full-time position based in Cincinnati OH and operating during standard business hours. The role offers flexibility to work remotely hybrid or in-person with in-person availability being preferred.**
QUALIFICATIONS
Required
- Customer service background - we welcome all forms of experience as long as youve delivered a service and done it well (hospitality retail frontline healthcare professional services its all welcome)
- Proficiency with Outlook Word and Excel
- Comfortable talking on the phone
- Able to write clear professional emails
- Demonstrated self-leadership (you manage your time priorities and follow-through without needing close supervision)
Preferred
- Understands how a law firm works
- Paralegal background (certificate is fine but not required)
- Experience in working with financial professionals
- Support role experience - especially where coordination and follow-through were key
Desired
- Certified Trust and Fiduciary Advisor (CTFA) certification is wonderful!
- Local is even better!
THE COMPANY Buechner Haffer Meyers & Koenig (BHMK)
Buechner Haffer Meyers & Koenig (BHMK) is a Cincinnati-based law firm serving private business owners high-net-worth families and entrepreneurs in Ohio Kentucky Indiana and other states. The firms work spans estate planning trust administration probate business and corporate law tax franchising real estate litigation and dispute resolution and family law with a focus on helping clients protect what matters most and make sound long-term decisions.
David Burleigh is a shareholder at BHMK and a former president of the firm and leads an interdisciplinary practice that combines estate planning trusts corporate real estate dispute resolution and charitable giving. He believes legal solutions alone are not enough and he works closely with clients to integrate legal financial and personal considerations into every engagement. David is known for being thoughtful steady and clear and for building trusted long-term relationships with the clients he serves.
BHMK Mission Statement: We are a humble hungry and smart law firm that works collaboratively with each other and our clients to deliver cost-effective efficient and thoughtful solutions to help our clients succeed.
WHY WORK WITH US
Were tenured enterprising and serious about doing great work for people who count on us. That means fewer layers of bureaucracy more room to contribute and the chance to grow into the role not just execute it. If youre looking for a place where your ideas are welcome and your work is valued youll likely feel at home here.
- We serve a unique client base: private business owners upper-income families and entrepreneurs
- Our approach is interdisciplinary: we combine legal financial and personal insight to help clients make smart long-term decisions
- We care about whether the trust the plan or the structure fits this family not just whether it checks a technical box
- We dont believe hierarchy should get in the way of good thinking. Everyone here is invited to participate and contribute regardless of title or age
- Were not big on ceremony. Were professional were serious but were not pretentious
- If you see a better way to do something youre encouraged to speak up and go after it - we make room for people to build
Salary: $60000 - $80000 (DOE/commensurate with experience)
Benefits: Medical dental vision PTO 401(k) with matching profit sharing disability insurance life insurance
If you believe great work starts with service humility and follow-through Apply Today!
JOB CODE: Buechner Haffer Meyers & Koenig
Required Experience:
IC
Employment Type
Contract
