Program Administrative Coordinator/ETS (UEC)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB (UEC) supports the universitys educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. Were responsible for business enterprises on campus including but not limited to dining bookstore convenience store and vending services. We also serve as the grantee for federal state and local funding for research and sponsored projects.

Position Summary

Temporary Full Time Non-Exempt Benefited position through 8/31/2026 (Appointment may be renewed annually based upon availability of funds availability of work and satisfactory job performance).

Salary: $3333.00 to $4000.00 per month.

Location: CSUSB Campus.

Work Schedule

40 hours per week. Typically Monday-Friday from 8:00AM to 5:00PM. Some nights and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Director of Educational Talent Search theProgram Administrative Coordinator will work independently to:

• Oversee and coordinate all day-to-day administrative fiscal and office support functions.
• Provide a complete range of administrative support to the Talent Search programs including budget oversight general procurement of services and equipment maintenance of the student database and student folders required
  for federal documentation meeting coordination agenda development travel arrangements general supervision of
  the tutors and student assistants and special events support.
• Field routine inquiries and explain Talent Searchs mission policies and procedures to faculty staff students and the general public.
• Make travel arrangements (i.e. reservations accommodations per diem requests expense reports and itineraries) for Program staff.
• Orders and maintains inventory of office equipment and supplies.
• Maintains and coordinates time keeping records for all Program staff.
• Perform all other duties as assigned.
• Support APR preparation.
• The incumbent will coordinate and execute all areas including hiring retention development payroll and separation for all student employees. This will involve collaboration and working closely with Student Employment payroll UEC payroll and UEC HR.
• The incumbent will attend meetings record minutes and maintain records as designated by the USSC and division leadership and will facilitate communications with applicable stakeholders.
• Coordinate with human resources to handle payroll and personnel databases.
• Work with accounting departments to process invoices make payments and track receipts.
• Ensure conference rooms and other meeting spaces are prepared prior to use.
• Additional duties as assigned.

Minimum Qualifications

• Education:
  • Must possess a high school diploma or equivalent.
• Experience:
  • The equivalent of two years of experience in general office clerical work.
• Other:
  • Excellent organization prioritization and coordination skills.
  • Bilingual (Spanish) strongly preferred.
  • Excellent verbal and written communication skills including; letter composition status reports excellent spelling grammatical use and superior proofreading skills.
  • Have demonstrated proficiency in Microsoft Office applications (Word Power Point Excel and Outlook).
  • Must possess the ability to adhere to established record keeping procedures; handle confidential and sensitive information along with the ability to work cooperatively with a diverse group of people exercise sound judgment determine priorities complete assigned projects in a timely manner and work well under tight deadlines.
  • Confident in virtual platforms and technology.
  • Strong preference will be given to candidates that have received training in delivering college readiness activities such as through the TRiO Training Institute (UNLV) sponsored by the US Department of Education.
  • Strong preference will be given to candidates who have succeeded in overcoming barriers similar to those
    confronting the projects target population.
  • Valid California Drivers License and proof of vehicle insurance are required.

Preferred Qualifications

• Some college experience.
• Professional experience working in a student services setting involving direct contact with diverse students and staff.

Benefits Include:

• Medical Dental Vision Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers Compensation Unemployment Insurance State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race sex gender color age religion national origin ancestry marital status sexual orientation physical or mental disability pregnancy medical condition genetic characteristics status as a disabled veteran or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program please contact UEC Human Resources at Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UECs career website as a result of your disability. You may request reasonable accommodations by calling UECs Human Resources Manager at .

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.