Executive Assistant I
Executive Assistant I
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$ 43738 - 76542
1 Vacancy
Job Description
Description of Work
*Please note effective 07/01/2024this position is subject to the provisions of NC G.S.115C and exemptfrom the State Personnel Act. For further information about 115c please refer to Session Law 2023-10.*
This position is located in Wilson NC and has a maximum recruitment range of $64000.
Eastern North Carolina School for the Deaf is one of two independent residential schools for the deaf in North Carolina that is dedicated to providing an appropriate environment in which a hearing-impaired child can develop to his/her maximum potential in all areas: academic vocational communication social emotional and Independent Living skills. ENCSD serves Kindergarten 12th grade serving 54 counties in Eastern North Carolina. The Eastern North Carolina School for the Deaf is a residential school for the Deaf and Hard of Hearing operating within a regular academic year Sunday afternoon through Friday 5:00 P.M; currently serving approximately 85 students on campus.
The major purpose of this position is to provide clerical/secretarial services to the School Superintendent. This position is responsible for managing the Superintendents calendar answering phone and taking messages scheduling meetings scheduling conference calls attending meetings and taking minutes to be distributed typing minutes and correspondence filing and keeping notebooks on important information for easy access completing travel authorization forms & reimbursement forms scheduling use of state vehicle for the Superintendent. This position will also supervise the school receptionist position.
This position works Monday through Friday 8:00 am 5:00 pm 12-month position. Flexible hours may be required as needed by the school calendar or the needs of the program or students.
ESSENTIAL DUTIES:- Daily contact with supervisor concerning duties to be performed daily or weekly
- Create and prioritize daily tasks and plan work schedule
- Screens and greets visitors staff and students
- Compiles and maintains paper work for the Superintendent
- Schedules meetings for the Superintendent
- Schedules meetings for staff and students to see the Superintendent
- Make phone calls as deemed necessary
- Takes notes/minutes at all meetings types and disseminates minutes
- Assist with reports requested regarding school and students
- Assist with completing job descriptions and work-plans for staff supervised by this office
- Performs and completes other specific work projects or related duties assigned by the Superintendent
- Composes letters or memos to staff parents outside agencies etc. when requested by the Superintendent. May be written or verbal request.
- Developed and maintains Organization Chart of staff
- Proofreads and re-words documents as needed
- Maintains files by subject and reorganization of files as necessary
- Maintains in-coming and out-going mail opening dating and placing in the order of importance for the Superintendent
- Types work-orders for repairs and requisitions for purchases as needed
- Schedules interpreters as needed
- Coordinates overnight trips for students and staff
- This position has daily contact with a variety of staff in most departments in this agency
- Manage Superintendent calendar schedule meeting travel arrangements and use of state vehicle
- Respond to general public on behalf of the Superintendent when answering the phone or answering questions from outsiders concerning the school its function and procedures and when necessary referring questions to the appropriate personnel
- Scheduling meetings and greeting visitors
- Back-up for switchboard as needed
- Assist with staff development for staff
Knowledge Skills and Abilities / Competencies
- Considerable knowledge of services policies and procedures related to a program or area of specialization.
- Ability to demonstrate and apply this knowledge in performance of administrative tasks; ability to explain and interpret information to clients/customers and staff.
- Considerable knowledge of program policies procedures and information systems in order to communicate and process information.
- Ability to compile assimilate and organize both printed and electronic information; ability to apply knowledge of data collection storage organization manipulation and/or analysis of data.
- Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
- Ability to identify and understand issues problems and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
- Ability to clearly convey information and ideas through a variety of media to individuals or groups
- Ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar organization and structure.
Minimum Education and Experience Requirements
High school diploma or General Educational Development (GED) diploma and two years of related
administrative experience; or equivalent combination of education and experience.
Management will give preference to applicants who possess skill in communicating using American Sign Language and have previous experience working in a school administrative assistant role.Supplemental and Contact Information
****Please follow instructions to apply on-line ().
Technical Support questions pertaining to NEO Gov please call 1-The ENCSD offers students an academic setting with standards-based instruction low classroom ratios career and vocational skills development current technology and an overall accessible environment for learning through American Sign Language. A boarding program is available for enrolled students residing outside of Wilson County. The ENCSD seeks to promote both intentional and experiential learning to provide continued advancement in student academic achievement and social/emotional well-being.
All applicants must complete and submit a state application for employment by 12:00 am on the closing date or the application will be deemed untimely and will not be processed. This includes paper application submissions.
The Eastern NC School for the Deaf selects applicants for employment based on an appropriate licensing job-related knowledge skills and abilities without regard to race color gender national origin religion age disability political affiliation or political influence.
Degrees must be from an appropriately accredited institution.
Pre-employment drug testing and criminal background checks are required for all positions at Eastern NC School for the Deaf.
Applicants seeking Veterans Preference for employment with State Government must attach either a Form DD-214.
Applicants seeking National Guard preference must attach an NGB 23A (RPAS) if they are a current member of the NC National Guard. If an applicant is a former NC National Guard Member who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22 along with their State application.
Applicants with degrees not conferred at a United States college or university must attach a degree verification that their degree is equivalent to a similar degree form a US institution.
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) and/or applicants who do not have access to submit an application online can submit their application via mail or by fax. All paper applications should indicate the position number and job title in the section Jobs Applied For. A NC State paper application: PD107
Fax #:
Mailing address:
Eastern NC School for the Deaf
Office of Human Resources1311 US HWY 301 South
Wilson NC 27893
Instructions for all non-certified positions (these are positions that DO NOT require a teaching license):
In order to receive credit for work history and credentials the applicant must list the information on the online application under the Work Experience section; specificallyDuties Summary.Any information omitted from the application cannot be considered for qualifying credit. Attached resumes cover letters and reference information will not be used for screening for qualifying credit or in lieu of a completed application. See Resume or See Attachment on a submitted application instead of a completed application with detailed work duties will not be accepted.
Instructions for all certified positions (these are teaching positions that require an NC DPI Teaching license and/or a teaching license awarded by a reciprocal state):
Please attach a copy of your NC DPI or reciprocal state license.
Individuals who have earned at least a bachelors degree from an accredited college or university with a minimum cumulative GPA of 2.7 may be offered employment to teach if certain additional criteria are met. These prospects must gain employment AND affiliate with an Educator Preparation Program (EPP) before the Eastern NC School for the Deaf can apply for the new teachers Residency License. In such cases please attach an official copy of your transcripts in order for us to determine eligibility. For more detailed information visit NC DPI Licensure Pathways to Licensure or TEACH North Carolina.
To check the status of an application please log in to your NC Government Jobs Opportunities account and click on the applicant profile and chose Applications. For a general application status the page will show all statuses to the right of the job under Submitted. For detailed application history for a particular job click on history see your Step Evaluation Progression. It is not necessary to contact the Eastern NC School for the Deaf Human Resources Office to check the status of an application. Upon the closing date applications are Under Review. Continuous recruitment positions (vacancy announcements that do not have a closing date) are reviewed weekly.
Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please login to your account.
Please refrain from submitting multiple applications. For technical issues with your application please call the NEOGOV Help Line at . Or for technical issues with your Government Jobs applicant account please call their Help Line at .
For more information please contact the Eastern NC School for the Deaf Human Resources Department at .
Employment Type
Full-Time
