Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5991 - Department Personnel Specialist I - Elected Official

Salary Grade: 6

Pay Range

Hiring Range: $20.83 - $24.47 Per Hour

Pay Range: $20.83 - $28.11 Per Hour

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.

This position performs paraprofessional-level administrative support for the Pima County Elected Official Human Resources Division.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Facilitates communication and coordination among departmental sections other County departments and external agencies for HR-related activities including personnel purchasing payroll and specific programs;

• Reviews and verifies HR documentation and initiates appropriate actions as needed;

• Responds to inquiries from the public and staff providing information or resolving issues related to County departmental or program policies or directing questions to the appropriate personnel;

• Represents the HR division in various committees and working groups and may take minutes and distribute them as required;

• Coordinates and organizes calendars appointments and meetings for the HR division and its programs;

• Maintains specialized HR databases ensuring accurate data entry and retrieval and generates reports as needed;

• Monitors and manages standard HR agreements contracts and other compliance documents;

• Conducts research and prepares routine correspondence memoranda personnel forms operational manuals and other documentation for supervisor review;

• Compiles and analyzes statistical and operational data to produce periodic and special reports;

• Conducts and documents confidential inquiries for management while maintaining the security and confidentiality of sensitive information;

• Assists in budget preparation for the HR division tracking expenditures and reporting on budget activities to the supervisor;

• Arranges travel for HR personnel and prepares the necessary travel documentation for approval.

Minimum Qualifications:

Associates degree from an accredited college or university with a major in human resources public administration business administration or a closely-related field as determined by the department head at the time of recruitment.

OR:

Two years of experience with Pima County in an Office Support Level III or IV Administrative Assistant III or closely-related position as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Licenses and Certifications: Valid driver license is required at time of application.ValidAZdriver license is required at time of application. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities records and communication systems.

EEO Information: Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.