Receptionist / Administrative Assistant
Receptionist / Administrative Assistant
Posted on :
28-06-2025
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1 Vacancy
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Job Description
Receptionist / Administrative Assistant
Duluth MN
$24 / Hour
Non-Exempt
Day Shift
Sofidel America a subsidiary of the Sofidel Group is a leading manufacturer of paper products globally. Established in 2012 within the United States and headquartered in Horsham PA Sofidel America operates manufacturing plants in ten states including Minnesota. With subsidiaries in 15 countries and over 7500 employees worldwide Sofidel Group is dedicated to producing high-quality paper for hygienic and domestic use.
The Duluth location is undergoing rapid expansion making it an exciting time to join our team. Our workforce is engaged dependable and values team-based culture. Apply today if you are looking for a workplace where you can grow and develop within the organization and build a career. An ideal team member is local to the Twin Ports region highly organized and interested in a team-based work setting. Join our team today!
We are seeking a professional and organized Receptionist / Administrative Assistant to support daily operations at our paper mill. This role serves as the first point of contact for visitors and callers while also providing vital administrative and clerical support to management and various departments.
Essential Job Functions:
- Greet and assist visitors vendors and contractors in a courteous and professional manner.
- Answer and direct incoming phone calls take messages and respond to general inquiries.
- Manage incoming and outgoing mail packages and deliveries.
- Maintain the front desk and office supply inventory and reorder items as needed.
- Assist with data entry filing and maintaining accurate records.
- Schedule and coordinate meetings appointments and conference room bookings.
- Prepare and distribute internal memos reports and correspondence.
- Support travel coordination.
- Support HR and safety teams with onboarding paperwork training documentation and compliance records.
- Maintain cleanliness and organization of the reception and shared office areas.
- Handle confidential information with discretion and integrity.
To perform this job successfully an individual must be able to learn and perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
Job Requirements:
- High school diploma or equivalent; additional administrative training or certifications a plus.
- Previous experience in a receptionist office assistant or administrative support role (industrial or manufacturing setting preferred).
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word Excel Outlook).
- Excellent time management organization and multitasking abilities.
- Ability to work independently and as part of a team in a fast-paced environment.
- Familiarity with safety procedures and confidentiality practices in an industrial setting is advantageous.
Physical Demands:
Lift/Carry Requirements:
Stand
O (Occasionally)
10 lbs. or less
F (Frequently)
Walk
O (Occasionally)
11-20 lbs.
O (Occasionally)
Sit
F (Frequently)
21-50 lbs.
N (Not Applicable)
Handling /Fingering
F (Frequently)
51- 100 lbs.
N (Not Applicable)
Reach Outward
F (Frequently)
Over 100 lbs.
N (Not Applicable)
Reach Above Shoulder
O (Occasionally)
Push / Pull:
Climb
N (Not Applicable)
12 lbs. or less
O (Occasionally)
Crawl
N (Not Applicable)
13-25 lbs.
O (Occasionally)
Squat or Kneel
O (Occasionally)
26-40 lbs.
N (Not Applicable)
Bend
O (Occasionally)
41-100 lbs.
N (Not Applicable)
Key
N (Not Applicable)
Activity is not applicable to this occupation.
O (Occasionally)
Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)
F (Frequently)
Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)
C (Constantly)
Occupation requires this activity more than 66% of the time (5.5 hrs/day)
Other Physical Requirements
- Vision (Near Distance Color Peripheral Depth Perception)
- Sense of Sound (within normal range) and touch
WORK ENVIRONMENT
Personal protective equipment (PPE) is required when in the plant and warehouse areas. PPE will include safety shoes eye and ear protection reflective vests and hairnets or hats along with any other necessary protection. Temperatures in the plant/warehouse can range a great deal from season to season. The employee will be exposed to considerable paper dust and employees will also be exposed to noise levels that will require hearing protection.
Sofidel America is an equal opportunity employer. Sofidel America is committed to all federal state and local laws and regulations pertaining to equal opportunity. In order to provide equal employment and advancement opportunities to all applicants employment decision at the company will be based on merit qualifications and abilities. We do not discriminate on the basis of race color religion sex sexual orientation gender identity national origin age disability or veteran status. This policy extends to all terms conditions and privileges of employment as well as the use of all Sofidel America facilities.
ADA Statement for Accommodation:
Sofidel America complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
Employment Type
Full Time
Key Skills
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