Project and Office Coordinator
Project and Office Coordinator
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Job Description
ABOUT THE ROLE:
As a Project and Office Coordinator at KPFF your primary focus will be to support Project Managers and the Operations team to successfully deliver projects and keep the office running smoothly. Responsibilities will include:
Project Coordination:
- Manage administrative project setup.
- Track contract expenditures report variances and assist in budget development.
- Prepare subconsultant agreements task orders and scopes of work.
- Review process and monitor change orders and contract modifications.
- Support project invoicing: review prepare and track invoices and progress reports.
- Process vendor and subconsultant invoices; coordinate with accounting as needed.
- Maintain accurate and organized project files. Implement a file retention policy.
- Schedule project meetings take minutes and track action items.
- Coordinate deliverables. Ensure the quality of outgoing documents.
- Support marketing efforts by preparing scopes of work researching opportunities and reviewing pursuit materials.
Office Coordination:
- Order and maintain office supplies.
- Book travel arrangements.
- Coordinate office events staff meetings and intern opportunities.
- Collaborate with the Operations team to support smooth office functioning.
Qualifications :
HOW TO APPLY:
- Submit a rsum detailing your relevant experience.
- Submit a cover letter (attach with your resume or write in the Message to the Hiring Team field).
ABOUT YOU:
- Effective communication skills both verbal and written
- Proactively anticipate design team needs
- Critical thinking and decision-making skills
- Humility in learning and a hunger for professional development
- Strong organizational skills with the ability to handle concurrent tasks and meet deadlines
- Effective prioritization and strong time management skills
- Proficiency in Microsoft Office Suite and Bluebeam
- Prior experience in construction management software preferred
- Prior project coordination experience in the AEC industry preferred
- Bachelors or Associates degree preferred
Additional Information :
Culture and Benefits
At KPFF we offer a rewarding career path that emphasizes autonomy innovation and professional development. Our culture prioritizes employee ownership teamwork and shared values creating an environment where contributions are celebrated and career growth is encouraged. We arent just colleagues; were a community dedicated to collaborative innovation providing you the platform to make a lasting impact on meaningful projects.
KPFF Employee Benefits
- Medical Plan Options: Choice of Traditional PPO or HDHP with HSA covering preventive care and prescriptions.
- Flexible Spending Accounts (FSA): Tax-advantaged accounts for healthcare and dependent care expenses.
- Dental & Vision: Full preventive care plus coverage for major dental services and vision allowances.
- Employee Assistance Program (EAP): Free confidential support for personal family and work challenges.
- Life & AD&D Insurance: Company-provided life insurance equal to one years salary plus AD&D.
- 401(k) Retirement Plan: KPFF contributes 3% of salary with no match needed.
- Disability Insurance: Short-term and long-term coverage at 60% income fully covered by KPFF.
- Paid Time Off: Generous PTO two floating holidays and paid company holidays.
- Paid Family Leave: Six weeks at 60% pay with options to use PTO for full income.
KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.
KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
