Academic Advisor (#0079023)
Academic Advisor (#0079023)
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1 Vacancy
Job Description
Description
Title: Academic Advisor (Educational Sp)
Position Number:
Hiring Unit: College of Natural Sciences Deans office
Location: UH Manoa Campus
Date Posted: June 24 2025
Closing Date: July 08 2025
Bands: B
Salary: salary schedules and placement information
Additional Salary Information: Salary commensurate with qualifications and experience.
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Duties and Responsibilities
academic advising to undergraduate students within the College of Natural Sciences.
2. Evaluate and monitor student academic progress and the impact on achievement of goals including progress checks graduation checks and taking appropriate institutional action.
3. Provide input in the development of academic advising and student services across the college and carry out assigned tasks in the implementation and management of these services.
4. Coordinate retention-centered programs for undergraduate students including arranging for experts and other campus resources to speak about recruitment orientation mentorship career dev graduation and alumni relations.
5. Plan and implement student community building events.
6. Participate in on-campus trainings and advising-related topics.
7. Travel to conferences annually if budget allows.
8. Coordinate student recruitment at college and career fairs around the Island; possible evening weekend and off-campus assignments to accommodate prospective student needs.
9. In conjunction with the Colleges Departments coordinate the maintenance of accurate four-year degree plans and program sheets for undergraduate majors within the College of Natural Sciences.
10. Provide departmental authorization for students in selected courses for registration.
11. Establish and maintain electronic academic records for each student.
12. Establish and maintain regular communication with student majors via email and other means.
13. Facilitate undergraduate student access to research scholarship internships employment and advanced study opportunities.
14. Develop assessments to determine the efficacy of advising activities.
15. Participate in the supervision of student workers and peer advisors.
16. Review and update the Colleges academic and student affairs websites pertaining to academic advising.
17. Develop and maintain printed program information documents for degree requirements student recruiting and monitoring of student progress.
18. Keeps abreast with UH curriculum changes and academic information important to undergraduate students.
19. Other duties as assigned.
Minimum Qualifications
of a baccalaureate degree in an Arts and Sciences discipline or related fields and 3 year(s) of progressively responsible professional experience with responsibilities for academic counseling or advising; or equivalent education/training or experience.
2. Evidence of college/campus level student group facilitation.
3. Functional knowledge of principles practices and techniques for improving retention and graduation rates in higher education demonstrated by knowledge understanding and the ability to apply concepts terminology.
4. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with higher education.
5. Demonstrated ability to recognize problems identify possible causes and resolve the full range of problems that may commonly occur in the practice of academic counseling and advising.
6. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
7. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
8. Demonstrated ability to operate a personal computer and apply word processing software.
9. Analytical critical thinking and problem-solving skills to identify and determine the appropriate level of advising or referral services for individual students.
10. Excellent written oral and interpersonal communication skills to effectively interact and communicate with diverse individuals and work as part of a team.
11. Skill in using a variety of technology resources including but not limited to: Microsoft Office products automated student information systems databases email web browsers and social media.
12. Demonstrated ability to perform complex tasks experience with independently initiating necessary action and coordinating many activities concurrently as well as establishing priorities and seeing tasks to completion.
13. Poise and good address for meeting and conferring with others.
14. Any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
Desirable Qualifications
degree education higher education advising counseling or a natural sciences field.
2. Experience in working with a diverse student body and knowledge of their academic needs and concerns.
3. Working knowledge of post-secondary curricula academic requirements and policy.
4. Experience maintaining confidentiality of student records and knowledge of state and federal laws governing confidentially of student records and university policy regarding privacy of information.
5. Familiarity with Banner student information system.
6. Experience in the discipline of advising retention and program development in the University setting.
7. Functional knowledge of principles practices and techniques employed in academic advising demonstrated by knowledge understanding and ability to apply concepts/terminology.
8. Working knowledge of biological sciences post-secondary curricula and the interrelationship with the physical sciences.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
(1) Resume;
(2) Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
(3) The names and contact information (telephone number and email addresses) of at least three professional references; and
(4) Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number birthdate etc) REDACTED. If requested transcripts are unobtainable by closing date please indicate in where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (July 15 2025) to email copies of your transcripts to Official transcripts will be required if selected to fill the position.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note: If you have not applied for a position before using NeoGov you will need to create an account.
Inquiries: Stephanie Kraft-Terry
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
