Procurement Agent
Procurement Agent
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Job Description
Close Date: Thursday July:00 AM
Department: Storm Water Services Department
Salary: $60577.07 - $75721.33 Commensurate with Experience
SUMMARY
JOB SUMMARYWork involves conducting procurement and contracting activities while ensuring application and compliance with state and local guidelines policies and statutes to ensure the timely completion of assigned procurements. This position requires in-depth knowledge and hands-on experience with all phases of governmental purchasing contracting accounting and reporting. Work also involves partnering with the departments Business Diversity Team to establish Minority Women and Small Business Enterprise (MWSBE) goals for projects assisting customers with Requests for Council Action and communicating regularly with customers vendors project managers and other city departments.
Salary - $68149 - $75720 - Commensurate with experience
ESSENTIAL JOB FUNCTIONS:
- Develops Invitations to Bid for Formal and Informal Construction and conducting bid phase services including but not limited to conducting pre-bid meetings and bid openings issuing addenda developing bid tabulations corresponding with vendors performing bid evaluations updating the Vendor Opportunities website contract preparation and providing support to other Procurement Team members in these areas. Will also ensure these efforts are coordinated with the Business Diversity Team.
- Develops Requests for Qualifications conducts procurement processes from advertisement through selection and drafts contracts for AES services and collaborative delivery methods such as Design-Build and Construction-Management-at-Risk.
- Develops Invitations to Bid for commodities Requests for Proposals Requests for Quotes and other solicitations when necessary and providing contract and amendment consulting negotiating preparation services and execution assistance.
- Drafts contracts amendments change orders and renewals.
- Provides contract and amendment consulting negotiating preparation services and execution assistance.
- Performs contract administration monitoring and reporting as may be required.
- Performs procurement functions within enterprise-wide resource management systems specifically requisitions purchase orders contracts change orders vendor information and reporting as well as additional City systems such as e-Builder EarlyBird and B2Gnow.
- Assists with Request for Council Action (RCA) agenda process; serves as subject matter expert at RCA review meetings for procurements conducted.
- Interacts regularly with fellow City departments such as General Services / Procurement Management Risk Management Charlotte Business INClusion and the City Attorneys Office as well as vendors.
- Assists with procurement initiatives special projects and other tasks as needed.
MINIMUM QUALIFICATIONS TO PERFORM WORK:
- Bachelors degree from an accredited school.
- Three (3) years of directly related work experience.
Licenses Certifications or Registrations:
- Requires a valid drivers license.
Preferred Certifications:
CLGPO C.P.M. CPPO CPPB certifications preferred.
Knowledge Skills & Abilities:
- Knowledge of all phases of governmental purchasing contracting accounting and reporting
- Skill in organization
- Skill in written and verbal communication
- Ability to multi-task in a diverse environment
- Ability to manage time to ensure assignments are completed on time or early
- Ability to work independently without constant supervisor review and involvement
- Ability to facilitate meetings
- Ability to read and comprehend contracts solicitations and scopes of work
PHYSICAL DEMANDS:
The work is light work and requires applying 10 pounds of force frequently exerting up to 20 pounds of force occasionally to move objects. Additionally the following physical abilities are required: handling kneeling lifting mental acuity reaching repetitive motion speaking talking visual acuity in making observations and walking.
WORK ENVIRONMENT:
Work is performed in a work environment that may periodically have unpredicted requirements or demands.
ADDITIONAL INFORMATION:
This job description is not intended to be and should not be construed as an inclusive list of all the responsibilities skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements management reserves the right to modify add or remove duties and assign other duties at any time. This job description does not constitute a written or implied contract of employment.
CONDITIONS OF EMPLOYMENT
The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
HOW TO APPLY
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street Suite 200 Charlotte NC 28202. Our hours are Monday through Friday 8 a.m. to 5 p.m. (EST) excluding official City holidays.
For questions about your application or the hiring process please email .
The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.
BENEEFITS
The City of Charlotte provides a comprehensive benefits package to all employees.
Clickhereto learn more about the City of Charlottes benefits.
The City of Charlotte is a drug and alcohol-free workplace.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
