Training Specialist II

The Training Specialist II is responsible for maintaining and tracking all mandatory FDLE certifications as well as managing the training library and facilitating the development of lesson plans and programs in accordance with agency policies and accreditation standards for employees. Incumbent will assist in conducting training and development programs and produce required periodic reports for employees. The specialist also assists with maintaining personnel records managing all training schedules and supporting the training units daily functions.

Pay Grade:P25

• Maintains a comprehensive library of all agency-approved training lesson plans and coordinates the annual review process to ensure compliance with agency policies and accreditation standards.
• Manages and updates the agencys training SharePoint page.
• Assists with New Hire Orientation for agency employees.
• Ensures training records are updated and maintained accurately.
• Tracks mandatory training attendance and reports non-compliance as needed.
• Schedules members for training courses and ensures timely completion of invitations and reservations.
• Uploads training bulletins surveys and required documentation into PowerDMS.
• Supports instructors in preparing for training sessions by ensuring all lesson plans materials and training aids are available.
• Reviews instructor and course evaluations post-training and prepares summary reports.
• Enters completed training data into the TRN records management system.
• Coordinates all aspects of training programs both in-house and hosted.
• Prepares updates and submits training statistical reports as required.
• Creates and distributes training bulletins for internal and external courses.
• Answers or redirects phone calls and provides assistance to the Training Unit as needed.
• Delivers professional and timely customer service to Clay County Sheriffs Office employees.
• Assists Training Unit support staff as required.
• Processes incoming and outgoing documents and files in accordance with supervisory guidance and agency procedures.
• Participates in cross-training efforts supports coworkers when needed and collaborates to learn new tasks as part of a team.
• Reports maintenance safety and compliance concerns or incidents to the appropriate personnel or department.
• Completes all assignments special projects and budgetary tasks in a timely manner in accordance with agency policies.
• Adheres to agency attendance and leave policies including punctuality full shift coverage and timely submission of timesheets and leave requests.
• Checks assigned mailbox phone calls emails and PowerDMS notifications regularly responding promptly and professionally.
• Assists the Training Coordinator with FDLE ATMS reports and Tyler Munis training and purchase entries.
• Notifies the chain of command of any notable concerns or developments.
• Accepts supervision and feedback in a professional and constructive manner in alignment with agency standards.
• Conducts themselves with professionalism courtesy and integrity at all times adhering to the agencys code of ethics.
• Fosters positive working relationships with colleagues and other units to enhance training services.
• Demonstrates respect for cultural religious and gender diversity in all professional interactions.
• Actively participates in job-specific training and professional development.
• Performs other duties as assigned.

• High school diploma or equivalent required. Associates degree preferred.
• Minimum of three (3) years of experience in training coordination records management or administrative support.
• Experience in a law enforcement or government setting is preferred.
• Prior CCSO training/coordinating experience preferred.
• Valid Florida drivers license required.
• Familiarity with FDLE ATMS and CJSTC standards is an asset.

Qualifications and Requirements for All Positions

• High school diploma or equivalent
• Proficient in Microsoft office products
• Speak and understand the English language
• The following items (or authorized equivalents) may be required at various steps in the application process:
  1. Drivers License
  2. Birth Certificate
  3. Social Security Card
  4. Form DD214 for all periods served in the military
  5. GED or High School Diploma and Sealed Transcripts from the highest level of education
  6. FDLE Authority for Release (notarized)

Salary is negotiable for full-time positions prior to initial hire if requested based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions.

Benefits for full time positions include Florida Retirement System a full suite of very affordable health/life/dental/vision benefits ancillary insurance policies college reimbursement and more. Benefits are effective the 1^st of the month after a full 30 days worked. For more information on benefits please visit duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy.

Applicants are reminded to take note of the close date listed on this job posting. Interviews are not typically requested prior to this date.

If accommodations are required throughout any portion of the hiring process please contact our Human Resources team at.

All positions at the Clay County Sheriffs Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates personal lives may be explored during this process (including driving drug usage criminal employment and residential histories).

Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.

Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.