Project Document Controller
Project Document Controller
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Job Description
At Alstom we understand transport networks and what moves people. From high-speed trains metros monorails and trams to turnkey systems services infrastructure signalling and digital mobility we offer our diverse customers the broadest portfolio in the industry. Every day 80000 colleagues lead the way to greener and smarter mobility worldwide connecting cities as we reduce carbon and replace cars.
Could you be the full-time Documentation Management Specialist in our dynamic Project/Program team were looking for
Your future role
- Implement Documentation Management within the Project/Program/Bid organization (in Leading Unit and coordinate in all Participating Units).
- Monitor complete Project/ Program/Bid Documentation and execute Documentation Life Cycle with the Documentation Master List (DML)
- Support the Project/Program/Bid Documentation Manager (PrDM) of the relevant Project/Program/Bid
- Check internal validation (AVVA) of documents before submission to Customer.
- Accountable that the Project Documentation is properly archived
- Proactive role in the Project / Program / Bid in terms of implementation of documentation culture.
Key accountabilities:
- Applies the rules defined in the Documentation Management Plan (DMP) Metadata
- Controls documentation standards: template reference version
- Define and Deploy the Documentation numbering system
- Define and Deploy the Project Working documents single repository (in Teams Sharepoint etc...)
- Controls contractual documentation submissions according to customer requirements
- Assigns reference when needed to the documentation produced and controls the electronic files identification and customer identification (if relevant)
- Checks the identification used by entities and partners
- Records in the EDMS all technical and management documentation from external entities
- Makes sure internal validation of Project/Program documents (AVVA) is done before submission to Customer.
- Completes/updates the DML (Documentation Master List) with data collected during the project and prepares the CDL.
- Prepares and records documents submission to Customer/Partners
- Sends documentation according to internal distribution list
- Provides inputs related to documentation dashboards and reports
- Follows Customer and stakeholders documentation status in DML.
- Updates the document contractual templates according to contractual requirements
- In applying internal rules/instructions records the Document translationand physical archiving.
- Prepares and participates in sub-system Gate Review and coordinates with the PrDM.
- Suggests improvements of the activity (REX on documentation issues: process organisation)
Performance measurements :
- Documentation Management KPIs (Quality Delivery of in contractual documentation in due time)
- Perform overview about documentation milestones in general Billing milestones penalties
- Adherence to process measured by process inspections
Important to note
As a global business were an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. Were committed to creating an inclusive workplace for everyone.
Employment Type
Contract
