Executive Assistant, Scotiabank
Executive Assistant, Scotiabank
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Job Description
Requisition ID: 229302
Join a purpose driven winning team committed to results in an inclusive and high-performing culture.
You will provide efficient and confidential administrative support the VPs in the Wealth Business. You will be responsible for independent prioritization of the workload to ensure the identified objectives and deadlines are met and ensure internal and external clients are handled in a courteous and friendly manner.
The Executive Assistant contributes to the overall success of the department by ensuring specific individual goals plans initiatives are executed / delivered in support of the teams business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations internal policies and procedures.
Is this role right for you
Establishing and coordinating calendars
Arranging/scheduling appointments on behalf of the officer
Anticipating scheduling conflicts/problems and providing alternatives
Providing receptionist support by screening/referring incoming calls/visitors
Acting on telephone / mail requests received in the senior officers absence
Dealing with correspondence as appropriate (responding delivering filtering based on knowledge of work)
Prepare communications including reports and presentations for Executives internal partners and external stakeholders using a variety of computer programs as required including MS Office MS Copilot Adobe etc.
Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees
Meeting with outside providers of service (conference centres / hotels / caterers)
Booking travel arrangements ensuring all requirements of officer are met
Through timely reporting track action items and deliverables for the officer to help ensure completion of action items from meetings emails projects etc
Verifying telephone bills/expense statements/preparing and submitting reports
Coordinate with service providers such as Building Maintenance IT Support Teams Distribution Services
Onboard new hires including PC and phone set-up access requests
Manage department expenses and prepare expense reports coordinating with Finance as required
Preparing entries / transactions and supporting documentation to process payment
Recording /inputting / documenting data to track monitor and control expenses
Do you have the skills that will enable you to succeed in this role
Ability to work well as a team player and independently; proactive and flexible; adaptable to change; comfortable working in a fast paced environment and with multiple and shifting priorities.
Excellent technology skills (MS Office MS Copilot Outlook Internet Explorer etc.) and sound knowledge of business/bank terminology and departmental procedures
Excellent organizational / time management skills to handle a fast-paced (sometimes stressful) environment; able to quickly comprehend instructions independently prioritize multi-person workloads take ownership of and ensure assignments are completed accurately and deadlines are met
Demonstrates strong verbal and written communications skills with the ability to communicate effectively within all levels of the organization; ability to maintain harmonious relationships with co-workers within Canada and internationally and with various external contacts
Ability to work overtime as required often with short notice (sporadic)
Conducts oneself in a highly professional manner and operates with a high degree of discretion and confidentiality
College diploma or equivalent work experience. Previous experience in the banking or brokerage industry or a law firm would be an asset.
Whats in it for you
Diversity Equity Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential respected for who they are and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities ethnicity race age ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.
Upskilling through online courses cross-functional development opportunities and tuition assistance.
Competitive Rewards program including bonus flexible vacation personal sick days and benefits will start on day one.
Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons contests cooking with friends Humans of Digital and much more!
Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers their families and their communities achieve success through a broad range of advice products and services including personal and commercial banking wealth management and private banking corporate and investment banking and capital markets.
At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site alternate format documents ASL Interpreter or Assistive Technology) during the recruitment and selection process please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however only those candidates who are selected for an interview will be contacted.
Employment Type
Full Time
