Administrative Assistant, Medical Officer of Health
Administrative Assistant, Medical Officer of Health
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Job Description
Division: Public Health Services
Job Status: Permanent Part Time
Number of Positions: 1
Hours of Work: 8:30 am - 4:30 pm Monday to Thursday 28 hours per week
Wage Rate: $34.73 - $41.35 per hour
Posting Date: Monday June 23 2025
Closing Date: Sunday July 6 2025
Company Biography
The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126000 residents. The Corporations seven divisions operate programs and services for the residents of Lambton County such as land ambulance provincial offences court three Long-Term Care Homes 25 library branches two museums an art gallery archives local roadways public health services housing services social services building services and planning and development services. Lambton County is a community dedicated to economic growth environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.
Position Summary
Provide administrative assistance to the Medical Officer of Health (MOH) in a wide range of duties related to scheduling and booking supporting projects and initiatives and ensuring the accurate and timely completion of routine and non-recurring administrative activities. Provide back-up support and additional capacity to Administrative Assistants - Lambton Public Health as required.
Job Duties and Responsibilities
Administrative Support/Liaison:
Assist MOH in management of schedule (calendar appointments schedule and coordinate meetings etc.)
Conduct preliminary research as requested by the Medical Officer of Health
Prepare presentations and other communication products for internal and external audiences
Develop and distribute operational procedures and responses on behalf of the Medical Officer of Health
Maintain and update the records management system for the Office of the MOH
Receive record and distribute correspondence
Organize and schedule meetings
Prepare information folders and briefing notes
Respond (and refer when appropriate) to inquiries from staff and external organizations. (i.e. Ministry of Health)
Track on-going projects for timelines and developments
Conducting usage/cost comparisons for budgetary reference
Human Resource Management:
Provide administrative assistance with the recruitment and selection process (i.e. schedule interviews preparing documents)
Prepare and develop new employee sign-on packages and orientations
Develop and distribute Employee Data Forms
Maintain and update Performance Appraisal schedules
Financial:
Process Accounts Payable/Receivables for department
Coordinate the purchasing of all supplies and services for program area
Assist in budget processing by conducting inquiries and generating financial reports
General:
Incumbents must keep up-to-date on all relevant legislation collective bargaining agreements County Policies and Procedures etc. ensuring that these are implemented as prescribed
Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the positions Physical Demands Analysis
These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.
Supervision Requirements
Direct Supervision: Not applicable
Indirect Supervision: Not applicable
Functional Authority: Not applicable
Credentials Required
Minimum Formal Education
A 2-year Community College Diploma in Business/Office Administration or the equivalent
Experience
1-2 years of experience within an office setting
Knowledge and experience with accounting practices and procedures
Proficient in all Microsoft Office programs
Experience with accounting programs is an asset
Must possess diplomacy tact and strong communication (verbal and written) skills
Demonstrated ability to establish priorities and manage time efficiently
Required Experience:
Unclear Seniority
Employment Type
Hourly
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
