Office Manager
Office Manager
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Job Description
Who we are:
For over 20 years Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving surveillance eDiscovery and analytics solutions. We securely capture and preserve the communications data of the worlds most highly regulated firms giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
Though we offer competitive compensation and benefits and all the other perks one would expect from an established company we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. Its a place where you can genuinely make an impact and be recognized for it.
We believe great businesses thrive on diversity inclusion and the contributions of all employees. To that end we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other completely free of barriers.
Your role:
Howd you like to manage a state-of-the-art office in the heart of NYC One set over the top five floors of a premier office towerboasting breathtaking views a full commercial kitchen a 200-seat auditorium and an executive briefing center. An office that is our North American headquarters of the leading cloud archiving solutions provider to the top global banks.
Thats right! Global Relay is looking to hire an Office Manager who will organize and coordinate all aspects of our office operations security and procedures. The Manager will work closely with various departments and personnel to ensure the office runs smoothly daily.
Based full time in the office the role is perfect if youre organized personable adaptable a self-starter whos up for a challenge.
Read on and discover if youd be an excellent fit!
Your responsibilities:
- Oversee office amenities purchase and manage stock levels distribute mail and organize couriers
- Manage accounts with external vendors including office cleaners various suppliers and contractorsand maintain strategic relationships with them
- Oversee the front desk team visitor management system and ensure all company standards are being met
- Manage in-house programs including corporate mobile devices company library employee food & beverage program facility bookings and various in-house functions
- Assist the Business Development team in organizing and running in-house client events
- Oversee office facilities to ensure all equipment is in good working order and coordinate repairs/maintenance as needed
- Ensure adherence to local and national laws and regulations including occupational health and safety fire safety etc.
- Manage all physical security requirements including creating access badges ensuring all staff are complying with office policies and undergoing security audits regularly
- Maintain constant communication with management and staff to ensure proper office operations daily
- Assist our global HR team in coordinating efficient onboarding of new starters
- Assist with travel bookings as needed
- Organize staff social events that promote a fun engaging office culture
- Oversee and help with ad hoc tasks and projects as needed
About you:
- A bachelors degree or college diploma in a relevant field (e.g. business administration office management)
- A minimum of 5 years of proven success in a similar role demonstrating an ability to effectively manage office operations
- Proficiency in multitasking and managing multiple projects simultaneously
- Experience in planning and executing office events or functions is highly desirable including coordinating logistics managing budgets and ensuring a seamless experience for attendees
- Proven track record of exceptional organizational abilities including the management of schedules resources and office supplies
- Excellent communication skills both written and verbal with a demonstrated ability to facilitate effective collaboration with team members clients and external partners
- Advanced interpersonal skills with aptitude in quickly building positive relationships with colleagues clients and vendors
- Creative with problem-solving abilities to address office-related issues efficiently and proactively
- Demonstrated ability to remain composed motivated determined and decisive when facing tight deadlines or challenging situations
- Proficiency in office software and productivity tools including Microsoft Office Suite
- Able to adapt to changing priorities and the willingness to take on new responsibilities as needed
- Meticulous attention to detail and can ensure accuracy in office processes and documentation
- Familiarity with office security and safety procedures is an asset
- Effective time management skills to prioritize tasks and maximize productivity
- Proficiency in multitasking and managing multiple projects simultaneously
- Strong leadership capabilities an asset including an ability to motivate and lead a team of administrative professionals
- In-depth knowledge of New York Citys local legislation including labor laws regulations and compliance requirements is an asset
Compensation:
Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise skills education and professional background.
The range below reflects the expected annual base salary which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy culture and values. We aim to foster an inspiring work environment and support employees work-life rhythms. We provide a comprehensive health benefits program including extended health coverage short-term and long-term disability insurance and a health spending account. Employees receive annual allotted vacation days which increase based on tenure. Other benefits include paid sick days maternity/parental leave enhanced program commuter benefits corporate bonuses and a 401(k) retirement plan with company contribution matching.
For employees based at our New York office we provide additional perks and amenities to enhance your work experience including a subsidized meal program courtesy of our in-house culinary team!
What you can expect:
At Global Relay theres no ceiling to what you can achieve. Its the land of opportunity for the energetic the intelligent the driven. Youll receive the mentoring coaching and support you need to reach your career goals. Youll be part of a culture that breeds creativity and rewards perseverance and hard work. And youll be working alongside smart talented individuals from diverse backgrounds with complementary knowledge and skills.
Global Relay is an equal-opportunity employer committed to diversity equity and inclusion.
We seek to ensure reasonable adjustments accommodations and personal time are tailored to meet the unique needs of every individual.
We understand flexible work arrangements are important and we encourage that in our work culture. Whether its flexibility around work hours workstyle or lifestyle we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.
To learn more about our business culture and community involvement visit .
Required Experience:
IC
Employment Type
Full Time
