Specialist, Child Nutrition Procurement
Specialist, Child Nutrition Procurement
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Salary Not Disclosed
1 Vacancy
Job Description
PRIMARY PURPOSE:
The primary purpose of the Child Nutrition Procurement Specialist is to manage and optimize all procurement activities for the school districts Child Nutrition Program. This encompasses ensuring compliance with regulations adhering to budgetary guidelines fostering strong vendor relationships streamlining inventory and efficiently utilizing commodity entitlements all with the goal of providing high-quality food products to students in a cost-effective and timely manner.
QUALIFICATIONS:
Education/Certification:
Bachelors Degree in Accounting Finance or related field required
Special Knowledge/Skills:
Knowledge of K-12 child nutrition program TDA guidelines and systems preferred
Strong fluency in spreadsheet applications like Microsoft Excel required
Analytical skills with ability to convert raw data into meaningful analysis and actionable recommendations required
Knowledge of budget procurement inventory management required
Excellent collaboration and bilingual communication skills required
Strong attention to detail and time-management skills required
Strong written oral and presentation skills required required
Ability to work under pressure and meet deadlines required
Proficiency in Spanish required
Experience:
Three (3) years in purchasing finance accounting information systems or similar role required
Two (2) years in directly or indirectly managing others required
MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS:
- Coordinate and manage the ordering of food non-food items supplies and contracted services in a timely manner to ensure that there are no shortages affecting services to students or department operations. Collaborating with the CNP Admin team to ensure proper sourcing of products.
- Develop and maintain the CNP procurement plan yearly or as needed to ensure compliance with regulatory guidelines. Maintain accurate procurement records and adhere to all record retention guidelines to ensure the CNP is prepared for Texas Department of Agriculture Administrative Reviews or any other state or federal audit.
- Collaborate with the McAllen ISD Purchasing Department to develop Requests for Proposals (RFPs) Requests for Bids (RFBs) and Requests for Quotes (RFQs) for various product categories as well as evaluate responses to award contracts for the Child Nutrition Program.
- Conduct regular audits of all schools to ensure high operational standards and compliance with local state and federal policies. Responsibilities include but are not limited to setting goals for CNP school cafeteria staff ensuring record accuracy and compliance of food production records menu substitutions direct orders nonfood supplies catering records and HACCP logs.
- Manage and oversee the creation of encumbrance reports order guides and other inventory tracking systems to ensure they are maintained updated and accurate to reflect current inventory levels thereby helping to eliminate product shortages and overages.
- Collaborate with the finance team on tracking purchases against the budget and report progress to department leaders.
- Review and monitor the CNP vendor management process to ensure that vendors comply with established contract terms and conditions including product quality on an ongoing basis. Additionally promptly address and resolve any vendor management issues regarding orders or discrepancies.
- Monitor back orders and unreceived orders with vendors proactively seeking updates to prevent potential product shortages.
- Collaborate with vendors manufacturers and/or cooperatives to help source the most cost-effective products for the child nutrition program and collaborate with CNP Admin staff to ensure the best quality products are being sourced.
- Manage the monitoring ordering and tracking of a multi-million dollar USDA commodity products including USDA foods DOD Farm to School. This includes forecasted entitlement needs tracking USDA commodity usage to ensure depletion by the end of the school year and communicating with the menu and production specialists on the status of USDA commodity depletion.
- Keep abreast of technical legislative and professional trends and developments affecting purchasing operations and programs and disseminate this information to appropriate personnel.
- Develop and deliver comprehensive training to CNP staff regarding ordering inventory management and other child nutrition program topics as needed.
- Prepare and submit purchase orders for food non-food items supplies and contracted services in a timely manner to ensure there are no shortages affecting services to students.
- Manage product recalls including confirming receipt of recall communications from the USDA and manufacturers. Coordinate directly with distributors manufacturers and the warehouse to ensure compliance with the disposal of all recalled items.
- Assist in retaining staff through proper hiring supportive onboarding effective professional development and a positive work environment.
- Collaborate with nutrition warehouse and procurement specialists to create a plan for inventory items when a menu item needs to be substituted due to product shortages short-dated items or overstock.
- Coordinate with the CNP Administration staff to identify and implement the most cost-effective product delivery methods ensuring the CNP consistently operates within its budgetary goals.
- Follow McAllen ISD customer service standards.
- Perform other duties assigned by the immediate supervisor (primary evaluator).
Working Days:226
Daily Rate pay range:
Minimum: $257.93
Maximum: $359.87
Note:Starting pay for a new hire in a pay range plan will be determined individually based on each persons job-related experience and salaries paid to peer employees in the same position with similar experience.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
