Administrative Assistant 5 | Director of the Budget & Financial Analysis

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans designs builds and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20000 lane miles of state highway and 4100 bridges WSDOT manages the worlds longest floating bridge leads an award-winning Active Transportation Plan holds the record for the worlds widest tunneling project and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking a dedicated energetic and experienced senior administrative professional to serve as the principal assistant to the Directors of Budget and Financial Analysis and Innovative Partnerships. This position is located in Olympia WA and eligible for telework. In this pivotal role you will provide confidential administrative support to two divisions critical to the agencys success ensuring seamless coordination of schedules meetings and division operations. With a strong focus on communication time management and independent decision-making this position plays a key role in supporting financial planning innovative partnerships and overall operational excellence at WSDOT.Our top candidate must be professional organized and reliable with the ability to work independently as a knowledgeable team member on a wide array of issues projects and tasks. If you are detail-oriented adaptable and ready to contribute to an agency committed to serving the public we encourage you to apply!

What to Expect

Among the varied range of responsibilities held within this rolethe Administrative Assistant will:

• Maintain directors calendar schedules meetings and manages correspondence.
• Independently compose correspondence on behalf of the directors.
• Coordinate directors schedule prioritize meetings and appointments to support the directors in meeting assigned deadlines; schedule meetings owned and facilitated by the BFA director.
• Keep directors and team members informed of significant items requiring review and/or action.
• Summarize incoming information and makes recommendations regarding appropriate action and follow up; follow up on correspondence assigned to staff for response.
• Serve as delegated authority to approve leave requests and timesheets for the Directors direct reports.
• Exercise sound judgement sensitivity and confidentiality about office issues.
• Act as the primary travel coordinator for division staff; manage travel arrangements under WSDOT travel policies.
• Serve as division Timekeeper.
• Determines need for and coordinates purchasing and maintenance of equipment and supplies.
• Establish and maintain filing system in accordance with records retention policies; participate as a key member in strategy meetings; establish and implement office procedures. Coordinate records retention migration transfer and disposition of records with appropriate parties to ensure proper management of records.
• Receive and screen office visitors and telephone calls by answering questions and refer to appropriate staff for response.

Qualifications

To be considered for this opportunity the following are required:

• Three (3) years of recent experience providing progressively responsible professional-level administrative support to senior level managers.
• Knowledge of State governmental organization and administrative procedures; central budget and fiscal planning office functions; office methods and procedures; research methods and data collection; state and agency functional and personnel policies.
• Ability to travel to off-site meetings and trainings.
• Ability to relocate boxes and materials weighing up to 25 pounds.
• Effective verbal and written communication skills
• Exceptional organizational and time management skills.
• Ability to make sound decisions and act on behalf of the Directors in administrative matters.
• Ability to learn and master new tasks quickly.
• Skills and demonstrated ability to use software products effectively: (i.e. Microsoft O365 Canva) to provide administrative support to teams.
• Demonstrated ability to:
  • Meet deadlines
  • Handle confidential correspondence and documents with discretion
  • Establish and maintain effective working relationships
  • Be flexible and work in rapidly changing environment
  • Perform complex administrative support duties
  • Use independent judgement to accomplish assignments and solve problems. speak before groups effectively; compile written reports; obtain the cooperation of other departments and other governmental agencies; work effectively with others.

It is preferred that qualified candidates also have:

• Experience managing content on website Microsoft SharePoint and TEAMS.
• Government Experience.
• Experience with WSDOT systems.
• Experience creating workflows in SharePoint.
• Experience with Power BI.

*To review the full Position Description please follow the directions in the Contact Us section of this posting.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• The salary range listed includes the legislative approved general wage increase of 3% effective on July 1 2025.
• In addition to base salary employees may be entitled to other forms of compensation depending on the type duties or location of the position. For union-represented positions more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• This position offers flexible/hybrid remote work options.
• WSDOT does not use the E-Verify system therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more informationplease visit.

Why WSDOT

• Work-Life Balance We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle. As such there are a number of flexible schedule options available including occasional telework for eligible positions.
• Paid Leave In addition to 12 paid holidays full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance Permanent employees have several options for assistance with education expenses including tuition reimbursement programs government discounts at participating colleges throughout the state and eligibility for federal student loan forgiveness.
• PlanFor Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs and much more. Go toState Benefits for more information.

Check out this video to learn more:Why WSDOT

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore it is very important that the Work Experience portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance technical skills and job-related competencies. NOTE: This information may be entered in the References section of the online application; does not require an additional attachment.

Please click the APPLY button to proceed.Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons regardless of race ethnicity age veteran status sexual orientation and/ or gender identity are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us

For inquiries aboutthis posting you may contact the assigned Recruiter at.Please be sure to reference25DOT-HQ-04389in the subject line.