Accounts Payable Secretary, .5 FTE, Indianola, IA
Accounts Payable Secretary, .5 FTE, Indianola, IA
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
JOB TITLE: District Secretary
DEPARTMENT: Accounts Payable
QUALIFICATIONS:
- High school diploma or equivalent
- Two years of post-secondary education with course work in business math accounting bookkeeping or other related area preferred
- At least three years of office experience accounts payable processing experience preferred
- Subject to state and federal background reference check
KNOWLEDGE SKILLS AND ABILITIES
- Experience with accounts payable process: requisitions purchase orders invoices and check processing
- Ability to add subtract multiply and divide perform complex arithmetic operations and use calculators
- Organizational and time management skills
- Regular and reliable attendance
- Communicates effectively with others while maintaining a positive attitude
- Ability to report work verbally and in writing to School Business Official as required
- Ability to maintain confidentiality regarding school district financial and other information
- Proficient in the operation of general office equipment including but not limited to copy machines printers and telephones
- Computers applications including word processing database and spreadsheet software
- Aptitude to learn and utilize advanced technology (Software Unlimited etc.)
PHYSICAL REQUIREMENTS:
- Lifting carrying pushing up to 10-40 pounds on occasion
- Requires some stopping and kneeling
- Must be able to sit upright in a desk chair for 7-8 hours/day
- Must be able to perform data entry at a computer workstation for 7-8 hours/day
WORKING CONDITIONS:
- Standard office building environment with moderately low noise level
- Must be able to work with interruptions during a work shift
- Alcohol and substance free environment
- Schedule varies seasonally: 20 hours/week during the school year; may increase up to 40 hours/week during summer (approx. 13 weeks)
REPORTS TO: School Business Official
STATUS: x Non-Exempt x Part-Time x Hourly
Schedule: 20 hours/week during the school year; may increase up to 40 hours/week during the summer months (approximately 13 weeks) based on district needs.
EVALUATION:
Performance of this job will be evaluated annually in accordance with Board Policy.
PERFORMANCE RESPONSIBILITIES:
- Manages accounts payable functions for all district funds for timely and accurate payment
- Verify and enter invoices
- Facilitates receiving documents and payments of invoices
- Maintain digital copies of invoices
- Communicates with vendors as needed
- Request W-9s from vendors; enter into accounting system
- Coordinates with other district personnel to establish and maintain vendor files
- Prepares and distributes annual tax information (e.g. IRS form 1099 statements)
- Responds to requests for verification of payment
- Recommends policies procedures and/or actions for the purpose of providing direction for meeting the districts accounts payable objectives.
- Assists the School Business Official with fiscal year end reports
- Cooperates with the auditors retained by the district
- Attends required training programs
- Assumes responsibility for required legal publications
- Performs other duties as delegated by the School Business Official
The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.
The Indianola Community School District is an EEO/AA employer
Employment Type
Part-Time
