HIM Record Analyst & Policy and Procedure Sofware Administrator

Summary of Duties:

The Health Information Management Record Analyst and Policy and Procedure Software Administrator is responsible for tasks related to the management of medical records and policies and procedures. Key duties include compiling validating processing and maintaining records in compliance with legal regulatory insurance and ethical standardsparticularly those governing healthcare and behavioral health documentation. This role involves analyzing and auditing medical records to ensure both quantitative and qualitative accuracy. The analyst manages and organizes data across various formats including paper digital files and electronic health records (EHR). Additionally this position supports the organization upkeep and preparation of records for accreditation licensing audit processes and is the system administrator for policy and procedure software that Tennyson uses.

Responsibilities:

• Manage the release of medical and behavioral health information in accordance with HIPAA and organizational policies.
• Document Facility School Attendance within the electronic health record (EHR).
• Review and resolve error reports related to medical documentation.
• Conduct concurrent audits of clinical documentation for compliance and quality assurance.
• Administer PolicyTech and support policy management processes.
• Serve as the backup system administrator for the EHR platform.
• Process medical record information to ensure completeness and quality across all TCC program areas including Residential Treatment Community-Based Family Services Outpatient Clinic and Day Treatment programs.
• Utilize standardized audit tools to review medical records including assessments treatment plans milieu notes progress notes psychiatric documentation and other clinical content.
• Verify all documentation for required signatures and send signature requests via TCCs electronic signature platform.
• Generate and distribute bi-weekly incomplete documentation notifications to appropriate staff ensuring timely and accurate record completion across all programs.
• Securely distribute client documentation to team members (caseworkers GALs outside therapists guardians etc.) using encrypted email or other approved methods per TCCs operational procedures.
• Ensure all paper Medication Administration Records (MARs) from the medical unit are scanned and uploaded into the EHR.
• Conduct quarterly audits of EHR records using established audit tools and report findings to department leadership.
• Assist with compiling and providing documentation for external agency reviews or audits.
• Serve as a subject matter expert (SME) for the electronic health record system.
• Scan paper documentation and integrate it into the electronic health record to ensure a complete digital file.
• Upload and organize digitized medical records within the EHR.
• Analyze healthcare records for accuracy completeness timeliness and compliance with regulatory and internal standards.
• Maintain and update forms used in the documentation process as needed

Education and Experience Equivalencies:

• Experience with Microsoft Word ADOBE EXCEL and Microsoft TEAMs products.
• Excellent interpersonal and communication skills including ability to work collaboratively and respectfully with a diverse group of people.

• Medical Dental Vision Insurance Options (Kaiser Delta Dental EyeMed)
  • Health Savings Account (with High Deductible Health Plan)
  • Generous PTO 13 paid holidays
  • Retirement Plan with Pension Plan: Tennyson will match up to 4% of annual salary
  • Voluntary Benefits through Colonial Life: Accident Cancer Disability Critical Illness Life Insurance
  • Employee Assistance Program
  • Employee Referral Bonus
  • Professional Development Assistance
  • Staff Appreciation Events
  • Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to
    

EEOC

Must demonstrate eligibility to work in the United States in compliance with federal law all persons hired will be required to verify and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Tennyson Center for Children currently does not sponsor work visas.

Tennyson Center is an equal opportunity and affirmative action employer; we celebrate diversity and are committed to creating an inclusive environment for all employees. We seek applicants of diverse backgrounds and prohibit discrimination based on race religion color sex sexual orientation gender identity gender expression age national origin disability military status conditions relating to pregnancy or childbearing and/or any other status protected by federal state or local laws. If you have any questions please email our team at . We appreciate your interest in Tennyson Center for Children.