View Job description for Executive Assistant, Foundation
View Job description for Executive Assistant, Foundation
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Job Description
Reports To:
Vice President Advancement
Position Status:
FT - Full-Time
Posted Pay Range:
$25.46 - $31.83
Support Leadership and Impact Advancement as CWIs Executive Assistant!
Are you a highly organized proactive professional who thrives in a fast-paced mission-driven environment The College of Western Idaho (CWI) is seeking an Executive Assistant to support the Vice President of Advancement and the Advancement Division playing a key role in donor relations board coordination and executive operations.
Why Join CWI
At CWI we are dedicated to student success and community engagement. As the Executive Assistant to the Vice President of Advancement youll be at the heart of strategic initiatives that support fundraising alumni relations and institutional growth.
Benefits:
CWI offers one of the most affordable and comprehensive benefits packages in higher education including:
Premium healthcare plans
11% employer retirement contributions
Tuition discounts
Generous personal leave
Opportunities for professional development
Strategic Administrative Leadership:
Provide high-level administrative support to the Vice President and Advancement Division
Coordinate Foundation Board meetings donor communications and special projects
Manage calendars correspondence and confidential records with precision and professionalism
Impactful Work in Advancement & Donor Relations:
Process and track gifts using financial and database systems
Support donor engagement and alumni outreach initiatives
Prepare reports presentations and executive communications
Collaborative & Confidential Environment:
Serve as a liaison between the Vice President and internal/external stakeholders
Work closely with other Executive Assistants to ensure seamless office operations
Maintain discretion and sound judgment in all communications and decisions
Key Responsibilities:
Executive & Administrative Support
Perform advanced administrative duties for the Vice President and Advancement Division
Prepare agendas take meeting minutes and manage scheduling logistics
Draft and proofread correspondence reports and presentations
Donor & Board Engagement
Process gifts and maintain accurate donor records
Coordinate Foundation Board meetings and special events
Collaborate with Advancement staff to ensure a positive donor experience
Office & Project Management
Manage calendars travel and expense reporting
Analyze data and prepare monthly and quarterly reports
Support cross-departmental coordination and problem-solving
What Were Looking For:
Associates or Bachelors degree or equivalent experience
Five years of administrative support experience with at least three years supporting an executive (preferred)
High proficiency in Microsoft Office (Word Excel PowerPoint)
Strong organizational and problem-solving abilities
Independent detail-oriented and resourceful
Excellent interpersonal and communication skills
Ability to manage multiple priorities with discretion and professionalism
Additional Instructions For Applicants:
Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week eligibility for remote work is determined on a case-by-case basis at the hiring managers discretion. All candidates must reside within or be willing to relocate to a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.
All qualified applicants will receive consideration for employment without regard to race color religion sex age national origin disability veteran status gender identity sexual orientation or any other applicable legally protected status.
Employment Type
Full-Time
