Job Description Summary

Job Description

GE Vernova is facing a momentum of hypergrowth and we are currently scaling up our teams creating others from scratch und bringing our industry to the next level. Join us on this mission!

While our Industry transformation keep accelerating from more and more renewable integration in the European Grid we see a key role to play by our GE Grid Automation businesses by providing real time digital solutions to monitor protect and control complex and inter-dependent electrical networks.

If you want to be part of a major adventure at the heart of the energy transition in Europe and have a passion to drive large & complex projects with multi-cultural international teams we want to hear from YOU!

What are we looking for

The successful candidate will be part of the growing Grid Automation team winning and executing projects in Germany Switzerland and Austria with opportunities to test her/his capabilities in other countries of Europe region.

We are a relatively small and international team based in Berlin and Dresden.

We are seeking a detail-oriented and proactive Administrative Coordinator to support our operations in the energy sector. This position is responsible for administrative functions across order fulfillment logistics contract management and invoicing. The ideal candidate will ensure smooth internal processes and exceptional service delivery to clients and stakeholders across multiple regions.

Your Future Job:

Order Fulfillment: (60%)

• Process and manage sales and purchase orders in our ERP system (SAP).
• Internal service orders between units.
• Monitor order status and coordinate with relevant departments to ensure timely execution.
• Ensure accuracy of order data and documentation.

Logistics Coordination: (5%)

• Liaise with freight forwarders and logistics partners for transportation planning.
• Track shipments and manage transport documentation including packing lists invoices and shipping instructions.

Contract Management: (10%)

• Maintain and update contract records including supplier and customer agreements.
• Assist in the preparation and review of commercial contracts ensuring accuracy and compliance.
• Track key contract milestones obligations and renewals.

Invoicing & Documentation: (25%)

• Prepare and issue customer invoices based on contractual terms and delivery milestones.
• Ensure alignment between sales orders delivery notes and invoicing data.
• Collaborate with finance and accounting teams to resolve discrepancies or delays.
• Maintain accurate records for audit and reporting purposes.

Your Profile:

• Degree in Business Administration or a related field.
• 3 years of relevant experience in an administrative operations or logistics support role.
• Familiar with Multicultural and International environments. Ability to work in a matrix organization
• Proficient in MS Office and ERP systems. SAP SD & MM modules experience are a big advantage
• Strong attention to detail time management multitasking and organizational skills.
• Excellent communication and interpersonal abilities. Both on a business fluent level in English and German (C1)

Why We come to Work:

At GE Vernova our employees are always up for the challenge - and were always driven to find the best solution. Our projects are unique and interesting and youll need to bring a solution-focused positive approach to each one to do your best. Surrounded by committed loyal colleagues if you can dare to bring your ingenuity and desire to make an impact youll be exposed to game-changing diverse projects that truly allow you to play your part in the energy transition.

What We Offer:

• Professional Growth: Dynamic team extensive resources and training for skill development.
• A Booming industry with Cutting-Edge Projects: Involvement in high-profile innovative projects.
• Global Exposure: Collaboration with a diverse global network of industry experts.
• Collaborative Environment: Supportive culture fostering creativity and teamwork.
• Career Advancement: Opportunities for leadership and career growth within the organization.
• Competitive compensation package plus corporate benefits (tariff & non-tariff)

Additional Information