Payroll Administrator
Payroll Administrator
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Job Description
Role Summary: Assist on various assignments as required; Good analytical and troubleshooting skills. The ideal person will be a team player with the ability to multi-task and prioritize to perform all tasks in a timely and effective manner. This position requires previous purchasing experience as well as placing orders and creating purchase orders. Duties also includes maintaining purchasing inventory supply and creating inventory spreadsheets.
Primary Job Responsibilities/Duties:
- Create purchase orders and order products via vendor websites.
- Forecast demand and fulfill stocking orders.
- Maintain and update open order reports backorder reports and purchase orders.
- Scan all purchasing documents into the system and attach all supporting documents to individual payments.
- Follow-up with vendors and requesters on delivery status.
- Review invoices for accuracy and forward to fiscal department on a timely basis.
- Quick and accurate typing skills with attention to detail.
- Purchase office supplies client supplies maintenance supplies and/or equipment including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders packing slips and invoices to the fiscal department on a timely basis.
- Assisting with improving inventory control and create new operating systems.
- Maintain inventory log on a monthly basis for all items equipment and furniture purchased transferred traded in or discarded.
- Assisting with the maintenance of the inventory and vendor databases.
- Assisting with preparing bid packages and negotiate prices terms and conditions before placing orders.
- Maintain procurement records.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift and carry up to 15 pounds.
Work Environment / Schedule Requirements:
- Office setting with regular exposure to computer screens and moderate noise levels.
- May be required to work shifts including evenings or night tours and/or Saturdays Sundays and holidays with holiday pay differential.
Qualifications:
- 2-4 years of prior administrative experience.
- Prior experience in similar position.
- Extensive knowledge of MS Excel MS Word and Outlook.
- Effective communication skills personal integrity and the ability to work with a wide-range of individuals and complex issues.
- Must be able to read speak write and understand English for administrative purposes.
- Must pass drug screening to be appointed.
- This position may be subject to a series of investigations before and after appointment.
Equal Employment Opportunity:
NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such discrimination in any aspect of hiring or employment based upon age race creed color national origin sexual orientation gender identity or expression religion military or veteran status sex disability (including pregnancy childbirth and related medical conditions) or other applicable legally protected characteristics is strictly prohibited.
Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal state and local laws rules and regulations. NAICA also offers reasonable accommodations as required by applicable federal state and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to with the Subject Reasonable Accommodation Request.
NAICA Offers a competitive benefits package that includes:
- Comprehensive Health Dental and Vision Benefits for full-time employees
- 403(b) Retirement Savings Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation
- Paid Time-off
- Vol Life Insurance and AD&D
- Term Life and AD&D insurance
- Long Term Disability
- Employee Assistance Program support (EAP)
- Commuter Benefits Program
- Aflac: Short-Term Disability CA Accident and Hospital
- Employee Discount Program
False Statements
Misrepresentation of your experience skills or education or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment.
At-Will Employment Disclaimer:
While we sincerely hope to form a long and mutually beneficial relationship please note that NAICA is an at-will employer. Under these terms employment is subject to termination at any time without notice and with or without cause at the discretion of the organization.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
