Practice Coordinator
Practice Coordinator
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Job Description
Job Description
We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial team-oriented and ready to innovate. We work seamlessly across practices offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.
The Practice Coordinator in our St. Louis office will support lawyers in our Disputes practice and is responsible for a broad range of administrative duties primarily including document production organization research and client support for timekeepers. The ideal candidate will possess strong administrative skills a positive attitude take initiative be a team player and be dependable.
This position will require presence in the office at least three days per week pursuant to the firms hybrid work policy. Overtime and flexibility in schedule is required from time to time.
Responsibilities include but are not limited to:
- Document production including formatting editing and finalizing correspondence memoranda briefs motions pleadings etc.
- Proofread all documents correspondence memoranda etc. for content grammar and accuracy
- Maintain calendars to include coordination and scheduling of meetings depositions conference calls and WebEx send calendar invites and reminders reserve conference rooms on-site in firm reservation system and for off-site venues
- E-file with various courts and remain up to date on format filing requirements and deadlines
- Maintain organization of client files including electronic files in the firms document management system (FileSite or iManage)
- Prepare and process new client/new matter forms along with conflicts searches preparation of engagement letters and budgets
- Monitor status of outstanding client invoices and timely submit appeals for underpaid amounts as necessary
- Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments when needed
- Input time entry for assigned lawyers; track work in progress and account receivables
- Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources e.g. Practice Assistants Document Production Billing Docketing etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
- Interact and follow-up with clients outside counsel and others as needed
- Maintain and update contact lists create labels and coordinate mailings as directed by timekeepers
- Track deadlines and status of cases/matters and update lawyers and/or docketing department on deadlines as needed
- May assist paralegals and perform some paralegal duties as assigned
- Assist other practice group support members with overflow work and provide backup support as requested
- Assist other practice groups as assigned
Other duties
Please note this job description does not cover or contain all activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Qualifications and job related skills
- Minimum 5 years of experience performing basic office and clerical duties in a law firm or professional service organization; litigation experience required
- Experience with paralegal activities preferred
- Associates or Bachelors degree preferred; high school diploma is required
- Proficient with Microsoft Office Suite and Adobe Acrobat
- Proficient in Litigation Calendaring and software (Milana preferred)
- Excellent organizational skills and high attention to detail
- Strong communication skills both written and verbal
- Good analytical and problem-solving skills
- Ability to work harmoniously and effectively both independently and with others as part of a team
- Self-starter who is committed to the job with flexibility to work overtime as needed
- Exercises appropriate confidentiality and discretion at all times
- Demonstrates accountability; takes ownership and pride in work
- Strong time management skills; able to prioritize actions from multiple sources
- Ability to learn and understand basic firm principles
Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you your health and your family. Benefit packages include access to three medical plans dental vision life and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firms health and welfare benefits above we offer a competitive paid time off plan which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees are also entitled to 11 Firm holidays.
Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application please contact . Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
Required Experience:
IC
Employment Type
Full-Time
