Onboarding Specialist
Onboarding Specialist
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$ 35984 - 62971
1 Vacancy
Job Description
Description of Work
This Position Is Funded In Part Through Federal Funds.
The Onboarding Specialist plays a key role in facilitating the onboarding process for new hires ensuring a smooth and efficient transition into the organization. This position is responsible for managing pre-hire activities communicating with incoming employees and processing all necessary hiring actions in the HRIS system. In addition to handling the administrative aspects of onboarding the Onboarding Specialist supports the delivery of agency-required orientations and training for new hires. They work independently while adhering to HR policies and procedures contributing to an organized welcoming and compliant onboarding experience for all employees.
This role also involves managing internal hiring and talent mobility actions such as transfers and promotions as well as ensuring compliance with relevant HR laws. The Onboarding Specialist will collaborate with other HR professionals and present information to large groups enhancing the onboarding experience. They will also work closely with hiring managers to confirm pre-hire activities and requirements. This is a full-time position requiring strong organizational communication and project management skills.
Key Duties Include:
- Manage the onboarding process for new hires ensuring all pre-hire activities are completed.
- Communicate with incoming employees to confirm pre-hire activities and week 1 requirements.
- Process all hiring actions in the HR Information System (HRIS).
- Handle internal hiring actions including transfers promotions and talent mobility.
- Ensure compliance with federal and state HR laws policies and procedures.
- Present information to large groups and facilitate onboarding-related meetings.
- Provide guidance to employees and answer HR-related questions.
- Maintain and update relevant HR documents and records for compliance and audit purposes.
- Collaborate with hiring managers to confirm onboarding requirements and ensure smooth transitions.
About the NC Department of Health and Human Services (DHHS):
The North Carolina Department of Health and Human Services (DHHS) is one of the largest most complex agencies in the state and has approximately 17000 employees. It is responsible for ensuring the health safety and well-being of all North Carolinians providing human service needs for special populations including individuals who are deaf blind developmentally disabled and mentally ill and helping poor North Carolinians achieve economic independence.
About the DHHS Division of Human Resources:
The DHHS Division of Human Resources is responsible for strategic and tactical human capital management within DHHS including compliance with all federal and state rules and regulations affecting employee relations recruitment/selection job evaluation salary administration benefits workers compensation safety and core staff development.Compensation and Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous high-quality low-cost benefits on a pre-tax basis). Employees also receive paid vacation sick and community service leave. In addition paid parental leave is available to eligible employees. Visit website for benefits: more information about DHHS: Skills and Abilities / Competencies
Listed below are the knowledge skills and abilities (KSAs) associated with the position. These KSAs along with the minimum education and experience listed are required in order to be deemed eligible for the position therefore you must provide supporting information within the body of your application to demonstrate your possession of each KSA listed.
Qualified applicants must possess and application must clearly reflect work experience that demonstrates the following:
- Demonstrated experience maintaining data in an HRIS such as hiring transfers promotions and talent mobility within a large organization.
Management Preferences:- Proven experience in managing the onboarding process including pre-hire activities such as I-9 background checks fingerprinting and drug screening.
- Previous experience with BEACON/ Fiori systems
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See details.
Qualified applicants must possess and application must clearly reflect work experience that demonstrates the following:
Associates degree typically in Human Resources or relevant field from an appropriately accredited institution and 1 year of experience required
OR
Two (2) years of progressive experience in Human Resources
OR
Equivalent combination of education and experienceSupplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked education with the date graduated all work experience and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
- Applicants seeking Veterans Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22.
- If applicants earned college credit hours but did not complete a degree program they must attach an unofficial transcript to each application to receive credit for this education.
- Applicants may be subject to a criminal background check. All candidates selected for positions considered Positions of Trust will be subject to a criminal background check.
Applications for positions requiring specific coursework must be accompanied by a copy of the applicants transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service please visit the NACES membership website at Transcripts degree evaluations and cover letters may be uploaded with your application.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status please contact Talent Acquisition at .
To check the status of an application please log in to your NC Government Job Opportunities account and click Application Status.
For technical issues with your applicationplease call the NeoGov Help Line at . If you have a technical issue with your Government Jobs account please call their Help Line at 1-.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
