Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
5-7years
65000 - 65000
1 Vacancy
Job Description
Position: Office Manager
The Kirk Gibson Center for Parkinson s Wellness will open in Farmington Hills Michigan in Fall-2025. It will be the first of its kind in Michigan and will offer daily programs and activities free of charge to people living with Parkinson s disease their families and caregivers. The Center will serve as a beacon of hope help and inspiration to those battling the disease and will build a community of support and compassion while also researching and developing movement-based programs. Over 60000 class hours will be offered each year.
The Center is being opened and initially funded and supported by the Kirk Gibson Foundation.
Position Summary
Reporting to the Director of Operations (DOO) this position is responsible for day-to-day administrative functions of the organization and works collaboratively to support the growth of programs and the member base. This role oversees the physical office area handles human resources matters and assists the DOO in various operational financial and administrative tasks.
We seek someone who is passionate about the mission of the organization selfless in their commitment to providing the very best experience to those who walk through the door and able to connect with members and families. They should possess a positive leadership style that creates a culture that values teamwork and excellence in member experience a cultural leader both internally and externally consistently operating to the values of the Organization.
Essential Functions
Office Administration Management and Human Resources
- Serve as the Office Ambassador by greeting and assisting all walk-in visitors answering the general phone line and responding to certain website submissions.
- Retrieve open and distribute all mail; ensure outgoing mail is processed timely; perform mail merge and assemble mass mailings.
- Order and maintain all office supplies print materials stationery shipping supplies and special occasion cards flowers and gifts.
- Manage promotional materials and inventory levels replenishing products for events.
- Perform or oversee regular upkeep cleaning organization and decoration of the office including all furniture appliances equipment and walls.
- Handle all meeting logistics including maintaining the administrative calendar scheduling meetings booking conference rooms coordinating catering setting up A/V editing presentations and documenting notes/minutes.
- File documents and keep files organized; destroy old documents per retention policies.
- Handle HR matters including updating policies/handbook tracking time-off managing new hire onboarding and paperwork and updating required workplace postings.
- Liaise with IT provider to maintain electronic equipment order new items as needed and monitor outstanding IT tickets.
- Support the Executive Team and respond to requests of the Director of Operations.
- Assist DOO with management of the administrative volunteer team
Accounting and Finance - Receive document and deposit all donations in accordance with established policies.
- Seek appropriate invoice approvals and then pay all invoices.
- Accurately process all AR and AP transactions
- Complete monthly bank reconciliations and associated reporting for review.Periodically review and update the Chart of Accounts.
- Assist DOO with the annual tax filings financial statements and other compliance audits various state and compliance filings.
- Ensure compliance with all policies and internal controls
Fundraising and Events - Support the Fundraising and Events Teams and provide input as necessary.
- Assist with operational activities for annual fundraisers including auction software attendee management event presentations/videos set-up day-of logistics required licenses gifts and Thank You letters/packages.
Marketing and Communications - Manage the email marketing platform including maintaining contact lists designing templates and creating/sending newsletters.
- Act as central resource for all logo-related items including multiple file variations official color data stationery/branded templates etc.
- Design copy edit and/or assist with various postcards tri-fold brochures presentations and press releases.
- Represent the organization in its interactions with the local community media and the broader Parkinson s community and be visible present and active.
Hire and Manage Staff - Participate in the selection hiring and then management of administrative staff including volunteers
- Ensure a positive and supportive working environment
- Supervise lead and inspire the admin team
- Ensure a strong human resources framework is in place known and used in the leadership of the staff and volunteers of the organization.
Requirements
Knowledge Skills and Abilities
Commitment to the Center s culture of teamwork compassion collaboration and perseverance
Positive and strong communication skills across all stakeholders
Strong organizational management and skills
Driven by and focused on the Center s mission
Energetic compassionate collaborative selfless honest and proactive. A can-do team-focused leader
Desired Qualifications
Degree with at least 5 years management experience
QuickBooks and Microsoft software package (Excel PowerPoint Word) experience.
Benefits
A minimum of 7 years of senior-level leadership experience in community development, nonprofit management, or a related field. Strong understanding of nonprofit residential and community real estate programs, particularly for low and moderate-income individuals. Proven track record in strategic planning, program development, and implementation. Demonstrated ability to build and sustain relationships with diverse stakeholders, including community organizations, government agencies, and funders. Experience in fundraising, grant writing, and donor relations. Excellent communication skills, both verbal and written, with the ability to effectively convey complex concepts to diverse audiences. Strong financial acumen and experience in budgeting, financial management, and reporting. Leadership qualities including vision, adaptability, resilience, and a commitment to collaboration and inclusivity.
Education
Bachelor's degree in a related field or equivalent experience
Employment Type
Full Time
