Conference Services Assistant

The role

Clifford Chance US LLP is seeking a full-time Conference Services Assistant to  provide a high level of hospitality service in a state of the art conference center for both internal and external clients in the Houston TX office. The Conference Services Assistant will also assist the Operations team with a variety of clerical tasks including but not limited to Reception duties.  The ideal candidate is proactive organized and customer service oriented. This position will report to the Houston Office Manager.

KEY RESPONSIBILITIES:

• Assist office events meetings and conferences including scheduling setup cleanup and managing food and beverage arrangements.
• Maintain and organize office breakrooms by cleaning restocking and ordering necessary supplies.
• Manage all catering orders ensuring accuracy upon delivery and addressing any discrepancies.
• Set up and clean up all catering orders including dishwashing and maintaining cleanliness of catering kitchen.
• Configure and rearrange furniture in the multipurpose room to accommodate various events and functions.
• Serve as a liaison between departments and on-site contact for external vendors to ensure smooth and efficient daily office operations.
• Report and track building maintenance issues following up with property management to ensure timely resolution.
• Provide backup support to the Receptionist including professionally greeting visitors clients and staff and offering high-level customer service.
• Assist with general clerical and administrative tasks as needed.
• Perform additional projects and tasks as assigned.

Qualifications :

Your experience

• Hospitality experience in a restaurant hotel or catering company preferred.

• High School Diploma or equivalent required.

• Must be able to lift 50lbs and push a cart weighing 100lbs

• Ability to work independently and with minimal supervision.

• Excellent organizational and communication (written and verbal) skills.

• Client-service oriented with a proactive and positive approach.

• Must be comfortable working in a fast-paced and growing environment.

• Must be highly motivated dependable and organized.

• Ability to work under pressure and prioritize competing demands to meet deadlines.

• Strong proficiency in office equipment/technology including Microsoft Office.

• Must be able to be on site five (5) days per week.  

• Ability to work outside core business hours as needed.

• Must be independently and legally authorized to work in the United States.

Clifford Chance US LLP offers a comprehensive benefits and compensation package. The salary range for this role is $50000 to $55000. Actual salary will be commensurate with the candidates qualifications and relevant experience.

Additional Information :

Equal Opportunities

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society. 

We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age.  This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here