HR Officer

1. Recruitment and Onboarding

• Assist in the recruitment process including posting announcement shortlist interviews and reference checks.
• Ensure the new staffs have received the induction timely and to schedule the suitable time in collaboration with other departments.
• Prepare the contract compliance paper amendment and HR related documents and submit in a timely manner.
• Liaise with other unit and hiring manager to update the recruitment process and get necessary support for smooth process.
• Participate in the recruitment process of Field offices and Coordination office as needed and ensure it is in line with procedures.
• Track probation periods contract expirations extension termination and keep follow up with respective focal to ensure the necessary documents and process are completed timely.
• Maintain an updated recruitment tracker HR database and up to date Personnel files.

1. HR Policies Compliance and Training

• Lead to conduct a training and regular sharing session about HR policies and procedures to all staffs.
• Assist the Senior HR Officer in review process of staff compliance with labor laws and internal HR policies.
• Ensure all staffs are followed to the policies and compliance and report to supervisor if any suspected.
• Provide guidance in terms of HR in discussion about the compliance for complaints.
• Organize regular meeting/training for sharing the new procedures and updated policies based on the change of existing HR manual.

1. Staff Training and development

• Involved in designing and delivering training programs to employees.
• Organize the training internally or share with relevant staffs member the training opportunity from other partners donors and consultant.
• Keep track and follow up the training record and share with management regularly.
• Develop the training plan and schedules based on the needs of staff person in collaboration with respective unit.

1. Performance Management

• Initiate the process per annual schedule and remind to all units to start performance evaluations in line with procedures and ensure it is complete timely.
• Assist in conducting performance management processes including goal setting performance appraisals and feedback mechanisms to identify learning and development.

1. Payroll and Benefits Management

• Ensure the leave entitlement taken by staffs accuracy and calculation of leave benefit are in line with policies and up to date in the leave report monthly basis.
• Assist in preparing the weekly and monthly staff benefit tracker based on the changes or new staffs and submit it to supervisor in a timely manner.
• Conduct regular review of benefit policies from labour law and other partners and initiate the updating process in consultation with supervisor.
• Oversee employee benefits programs such as health insurance retirement plans and leave policies. Serve as focal for taking the health/life insurance plan and coordinate with the service provider.
• Assist in conducting salary surveys and make recommendations for salary adjustments.

1. HR Administration and Reporting

• Maintain HR records filing and all personnel related documents in each staff personnel file ensure those are up to date and keep the data and information confidentiality.
• Ensure accurate and timely filing of all HR-related documentation both hardcopy and electronic copy in the shared drive.
• Assist in preparation of HR filing to provide HR-related support during internal external and donor audits.
• Prepare weekly monthly and annual HR report with the support of supervisor and ensure the timely completion.
• Submit the ad-hoc report and database in a timely manner upon request.
• Participate in HR meetings trainings and workshops organized by internal or external and provide necessary advice of HR compliance.
• Create a positive inclusive and productive atmosphere for all employees.
• Perform other duties as assigned by the supervisor.

Qualifications :

• Must have a Bachelor degree plus a diploma in Human Resources management or a holder of Master degree in Business Administration or Public Administration is preferrable.
• Five years of progressive HR experiences in relevant role and as HR professional with at least two years in a supervisory role.
• Knowledge of labour law HR best practices experience in organizational development and training.
• Good organization and flexibility about work and time schedule.
• Strong analytical problem-solving and decision-making skills.
• Good communication skills in English.
• Excellent communication negotiation and presentation.
• Motivation dynamism and positive mind are required to contribute to the LPK projects objective.
• Team work and team spirit with strong motivation to work for community
• High ethical standards and a commitment to confidentiality.

Additional Information :

0

Remote Work :

No

Employment Type :

Contract