Administration Supervisor
Administration Supervisor
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1 Vacancy
Job Description
Job Description
We are seeking a highly skilled and experienced Administrative Office Manager to join our team. This position offers an exciting opportunity to oversee administrative operations within a large-scale federal construction management program in the National Capital Region. The ideal candidate will bring expertise in federal administrative processes document control and project management to ensure smooth and efficient operations.
This onsite position offers the opportunity to contribute to a prestigious federal program working on impactful projects within the National Capital Region. We are looking for a proactive and detail-oriented individual who thrives in a collaborative environment. In return we provide a competitive salary comprehensive benefits and opportunities for professional growth. Overtime will not be permitted in this position.
The Administrative Office Managers responsibilities include:
- Manage and coordinate administrative operations for a large federal construction management program.
- Oversee document control processes ensuring accurate and timely documentation for projects exceeding $100M.
- Utilize Kahua software to manage project documentation and workflows effectively.
- Ensure compliance with federal administrative standards and requirements.
- Facilitate communication and collaboration among team members and stakeholders.
- Provide support for obtaining and maintaining HSPD-12 clearance for team members.
- Develop and implement administrative policies and procedures to optimize efficiency.
- Monitor and report on administrative performance metrics.
- Oversees administrative support services for specific group.
- Responsible for coordinating administrative/clerical functions and support staff including overseeing workload-leveling requirements.
- Assigns and reviews office activities circumvents and resolves problem areas coordinates and performs project personnel administration activities and interfaces with clients vendors and the public.
- May assist with document production.
- Accomplishes tasks with the use of Word Excel Outlook office forms office equipment and the companys policies practices and procedures.
- Displays good interpersonal verbal and written communication skills and works cooperatively with others.
- Supervises two or more employees.
- Performs other related duties as assigned.
Qualifications :
Minimum Requirements:
- BA/BS in Business Administration Management or a related field 6 years of related experience AA/AS (US) 8 years of related experience or Diploma/Certificate (Canada) 8 years of related experience or HS/GED 10 years of related experience
- 2 years of experience working with Kahua software.
Preferred Qualifications:
- Experience as a Document Control Manager on federal projects exceeding $100M.
- 5 years of federal administrative experience.
- Experience as a Document Control Manager on federal projects exceeding $100M.
- Fluency in English both spoken and written.
- Ability to obtain an HSPD-12 Clearance.
- Experience with GSA or DoD construction management programs.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
Additional Information :
- Sponsorship is not available for this role
- Relocation is not available for this role
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.
AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
