HR Information Coordinator
HR Information Coordinator
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Job Description
Main Responsibilities
HR documentation database management
- Organise manage and maintain the completion of HR employee files of the Organisation both in electronic and paper form so that they are accessible and up-to-date at all times ensuring their authenticity integrity traceability confidentiality and durability.
- Coordinate responses to internal and external audits requests for consultation of staff files and HR users searches while ensuring data confidentiality.
- Demonstrate operational excellence ensuring file schema user account and access management in compliance with the corporate information management policy industry standards and best information management policies and procedures including data retention schedule and ensure compliance with organisational standards and regulatory requirements.
HR information management
- Participate in the preparation of a variety of written content to support HR internal corporate communications ensuring quality and timely delivery.
- In collaboration with HR team leads manage HRMs web content (Internet and Intranet) to ensure the content is up-to-date relevant and accurate.
- Provide training and support to the HR Service with respect to documentation and information tools in particular for newcomers.
- Assist in the preparation of visual content including infographics and promotional images.
Reporting analysis and optimization
- Participate in the ongoing EXD/HRM/HRO Robotic Process Automation (RPA) project to develop automated document indexing in cooperation with EXD/DKI.
- Control HR data imports document and correct to ensure data integrity and completeness.
- Provide guidance to EXD/HRM with a view to maintaining and ensuring compliance with relevant policies and operational procedures on HR data management.
- Provide regular reporting for inclusion in KPIs and other management reports.
Collaborate on digital projects aimed at enhancing and supporting effective HR information and documentation management such as the development of new document recognition automation the EUREKA chatbot the new Intranet migration the future Service now portal and/or any other digital tool or updated on emerging technologies and best practices and collaborate with the IT Service to ensure the effective implementation maintenance and update of systems.
Other tasks
- Act as HRM Correspondant Informatique (CI) back-up to coordinate IT exchanges between HRM and the IT Service and participate to technical meetings to ensure that general information systems or specific electronic tools respond as well as possible to the needs of HRM.
- Maintain the HR Online Centre in the absence of other team members.
- Participate as required in other tasks of the Centre.
Qualifications :
Ideal Candidate Profile
Academic Background
- University degree in the field of of information management documentation IT technology digitisation or related field.
Professional Background
- A minimum of 2 years of experience provisioning professional archives information management and working with Content Management Systems.
- Knowledge of regulatory requirements and best practices in information management.
- Proven experience in managing large digitised documentation resources.
- Experience creating and maintaining web content.
Tools
- Proven experience in working with the Microsoft Office Suite.
- Practical understanding of the Organisations systems (Opentext ONE secretariat AEM) would be an advantage.
- Knowledge of Adobe Creative suite and other web-based graphic design tools would be an advantage.
Languages
- Fluency in one of the two OECD official languages (English and French) and knowledge of the other with a commitment to reach a good working level.
- Knowledge of other languages would be an asset.
Core Competencies
- OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
- To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.
Additional Information :
Closing Date
- This vacancy should be filled as soon as possible and applications should reach us no later thanmidnight 29 July 2025 (Paris time).
Contract Duration
- 24 month fixed-term appointment with the possibility of renewal to a maximum of 36 months.
What the OECD offers
- Monthly salary starts at 3.80951 EUR plus allowances based on eligibility exempt of French income tax.
- Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
- Click hereto learn more about what we offer and why the OECD is a great place to work.
- Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
- Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
- This vacancy may be used to create a pool of candidates for comparable positions both for open-ended and fixed-term functions.
Selection Process
For retained candidates the selection process may include a video-recorded interview job-based assessment and panel interviews. Please note that due to the holiday period over the summer successful candidates will be invited to the testing phase in early September.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
