Staff Administration Officer
Staff Administration Officer
Posted on :
25-06-2025
Employer Active
1 Vacancy
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Job Description
Main Responsibilities
Workforce administration
- Prepare offer letters verify allowances and benefits and on-board new employees using hiring briefings.
- Process and update allowances of staff members while ensuring changes in personal situations and assessing eligibility.
- Handle administrative staff queries with diplomacy tact and discretion while escalating issues as necessary.
- Act as the first point of contact for incoming staff.
- Process reimbursement/payment requests concerning moves travel and installation allowances.
- Conduct departure formalities.
- Process all administrative actions accurately autonomously and in a timely manner i.e. internal nominations promotions transfers appointment extensions exceptional leave administration of statutory travel.
- Advise temporary staff members with respect to the French national insurance scheme and manage subsequent administrative processes related to enrolment.
- Enter and update all personnel and pay-related data in the HR database (SAP HCM) in a timely and precise manner.
- Maintain personnel records in the OECD archiving system (Livelink).
Relationship management and collaboration
- Build relationships with Resource Management Advisors and/or other relevant counterparts within EXD/HRM and the rest of the Organisation to ensure smooth processing of work.
- Act as a first point of contact for the other members of the team on operational matters and participate in the training of new team members.
- Act as a back-up for colleagues within the Staff Administration team.
- Flag administrative issues to the Staff Administration Team Lead.
- Identify and communicate process and guideline improvements within the unit.
Qualifications :
Ideal Candidate Profile
Academic Background
- A university degree in business human resource management public administration or a closely related field
Professional Background
- At least 5 years experience in human resource management service environment.
- Knowledge of HR administration rules and procedures of an international organisation would be a definite advantage.
Tools
- Excellent knowledge and experience in the use of Microsoft Office Suite (Word Excel Outlook).
- Very good knowledge of human capital management (HCM) systems (. SAP HCM SmartRecruiters) and/or the ability to learn new systems quickly.
Languages
- Fluency in one of the two OECD official languages (English and French) and working knowledge of the other.
- Very good drafting skills in both languages are required.
Core Competencies
- OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
- To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.
Additional Information :
Closing Date
- This vacancy should be filled as soon as possible and applications should reach us no later than midnight 29 July 2025 (Paris time).
Contract Duration
- This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.
What the OECD offers
- Depending on level of experience monthly salary starts at 4 422.72 EUR plus allowances based on eligibility exempt of French income tax.
- Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
- Click here to learn more about what we offer and why the OECD is a great place to work.
- Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
- Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
- This vacancy may be used to create a pool of candidates for comparable positions both for open-ended and fixed-term functions.
Selection Process
- For retained candidates the selection process may include a video-recorded interview job-based assessment and panel interviews. Please note that due to the holiday period over the summer successful candidates will be invited to the testing phase in early September.
- The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.
- The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
Key Skills
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