Site Support Administrator ( 18 month FTC)
Site Support Administrator ( 18 month FTC)
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Job Description
We are currently looking for a Site Support Administrator for our manufacturing site in Carrigtwohill Co Cork.
This role involves thorough documentation management requirement compliance training coordination and extensive support for various departments. Maintaining up-to-date records and ensuring audit readiness are critical components alongside providing administrative and operational support.
By managing these duties effectively youll help maintain a compliant well-organized and efficient workplace environment
Role & Responsibilities
Document Management & Compliance:
- Manage One Vault for support functions.
- Administer databases for recording documents.
- Ensure documents received are recorded and filed according to methods.
- Maintain and update departments Filing Systems.
- Archive documents for STE EHS SC BEx.
- Issue control and file logbooks (STE/ STE lab).
- Administer Corporate all related functions Group Documentation systems.
- Manage the contracts schedule and support documentation tracking.
- Support Safe Permit Front Door Software System and EHS&E incident reporting software.
- Prepare for and support site audits and ensure audit readiness.
- Liaise with Purchasing Dept and manage contract renewals.
- Build successful customer relationships with internal and external stakeholders.
- Support the on boarding on new hires within the department.
Training & Coordination:
- Coordinate GMP training for new starts.
- Work with Site training specialist to ensure trainings are organised on time.
Operations & Support:
- Order supplies for the team.
- Provide shipping weights quarterly and manage shipping details for Finance.
- Resolve PO issues and support SRM.
- Issue and archive Shipping documentation.
- Provide monthly and necessary reporting in conjunction with the Supply Chain Manager.
- Participate in project and department meetings supporting schedules agendas and minutes.
- Backup to other functions as required.
- Use P card for ad hoc expenses for multiple departments.
Site Technology Compliance:
- Ensure compliance with regulatory requirements (FDA IMB GxP Safety and environmental legislation).
- Support routine communication meetings on Site Technology and departmental activities.
General Administrative Tasks:
- Set up permits according to the site permitting system.
- Work on Blocked invoice reports daily/weekly from SRM.
- Assist with monthly reporting and documentation management.
Specific Tasks Breakdown
Finance: Provide monthly shipping details and support PO-related issues.
Supply Chain: Manage QMD documents issue logbooks archive shipping documentation and handle routine reporting.
Training Files & Coordination: Coordinate GMP training.
EHS Support: Schedule team training and provide shipping weights quarterly.
Operational Support: Order supplies and monitor training.
Projects: Supporting new project requests on training SOP updates and Pos etc.
Business & Operational Excellence. Supporting the sourcing of items as the business requires.
Vendor Set up: Solely responsible for Vendor setups & vendor changes site wide. Including all projects
Qualifications :
- Leaving cert or equivalent
- 2 - 3 Years experience in pharmaceutical industry or equivalent.
- Excellent communication skills and Excellent problem-solving skills.
- Proficient in MS Word Excel Access Outlook
Additional Information :
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:
No
Employment Type :
Full-time
Employment Type
Full-time
