Administrative Specialist - Transmission

Job Title:Administrative Specialist - Transmission

Work Place Flexibility: Onsite

Legal Entity:Entergy Louisiana LLC

* This position will be filled as a Specialist Admin I II III or Sr based on the experience and qualifications of the selected candidate. *

JOB SUMMARY:
Responsible for daily operations in managing the accounts payable process for new and existing contractors and vendors and supporting the various system policy process requirements to support operations.

JOB DUTIES & RESPONSIBILITIES:

• Assist internal and external customers with courteous professionalism maintain records as required per the records retention procedure and participate in special internal and external projects as requested.
• Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix support work group for PeopleSoft time and labor administration facilitate new hire and refresher training and coordinate and participate in cross-functional training when process issues are identified.
• Process vendor payments for CPC related purchases including reconciling the CPC purchases per the system policy requirements.
• Provide daily guidance contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing.
• Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support.
• Perform contract management activities per established system policies and procedures related to setting up new contracts in INDUS/Passport and PEARL maintain existing contracts including contract ceiling management review and processing of contractor/vendor invoices for accounts payable requirements and administering contract releases as requested by management for approval of work.

MINIMUM REQUIREMENTS:

Minimum Education:

• High School Diploma or equivalent ORrelated work experience.
• Preferred: Associates degree in a technical field (e.g. information systems accounting business finance economics etc.).

Minimum Experience:

• Specialist Admin I: 0 - 2 years of Customer Accounting or Customer Service experience OR 0 -2 years of Transmission contract management or Substation contract/vendor management experience.
• Specialist Admin II: At least 2 - 4 years of Customer Accounting or Customer Service experience OR at least2 - 4 years of Transmission contract management or Substation contract/vendor management experience.
• Specialist Admin III: At least 4 - 5 years of Customer Accounting or Customer Service experience OR at least4 - 5 years of Transmission contract management or Substation contract/vendor management experience.
• Sr Specialist Admin: At least 5 years of Customer Accounting or Customer Service experience OR at least5 years of Transmission contract management or Substation contract/vendor management experience.

Minimum Knowledge Skills and Abilities:

• Must be dependable self-motivated goal oriented organized and able to manage multiple tasks with little or no supervision.
• Strong computer skills required including Microsoft applications (Outlook Word Excel PowerPoint) and Entergy system applications.
• Must possess strong written and oral communication skills.
• Must maintain confidentiality at all times.
• Thorough knowledge and demonstrated understanding and appreciation of Entergys safe work practices.
• Demonstrated maturity in decision making and respect of peers.
• Good analytical and organizational skills.

Minimum Certifications or Licenses:

• Must be EEI SASS test recommended.
• If applicable:Candidates selected to take theSASS test will be invited via e-mail (please monitoryour spam email).

Primary Location: Louisiana-MetairieLouisiana : Metairie
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT-NBU
Number of Openings: 1
Req ID: 119462
Travel Percentage:Up to 25%

An Equal Opportunity Employer Minority/Female/Disability/Vets. Please click here to navigate to EEO page or see statements below.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex gender sexual orientation gender identity or expression national origin age disability genetic information marital status amnesty or status as a protected veteran in accordance with applicable federal state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including but not limited to recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race color religion sex gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant employee or third party on his or her you are an individual with a disability and you are in need of an accommodation for the recruiting process please clickhereand provide your name contact number the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing:

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test the type of test will be located under the qualifications section of the job posting. If you are invited to a test session we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and Pre-employment Testing: of questions. Also keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website numberLogon ID: entergy password: practice test (2 words).Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:
As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.