Temporary Accounts Receivable Coordinator
Temporary Accounts Receivable Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
What Youll Do:
To provide administrative and bookkeeping support to Accountants Account Managers Finance Director and streamline their financial recordkeeping. Responsible for collecting and tracking payments into the system.
Here are just some of the tasks youll be responsible for daily:
- Create city ledger accounts and review outstanding balances.
- Send out city ledger aging weekly to Sales GM and Finance
- Create tickets to post to city ledger accounts
- Post tickets
- Check EOS and cost estimate sheets to make sure we captured all revenue.
- Receive upcoming group deposit log from Sales and Planning to ensure required funds are received in advance of the event.
- Update MIR (Meetings in review) to see what money we have for upcoming groups
- Reach out to Sales Planning and Catering for cost estimates and catering invoices to make sure we have enough money for events.
- Receive direct bill requests from Sales review and process
- Create bill by pulling all charges from audit packs to insure we have backup for all city ledger postings.
- Send final bill to planner for review
- Send final bill to group or follow-up with planner to ensure the bill went to group.
- Charge out client deposits and final payments.
- Make sure we have credit authorizations to charge out clients.
- Fix all room posting mistakes and review with GRC.
- Adjust off all taxes for tax exempt groups
- Charge attrition for any short fall of groups contracted #s.
- Review ledgers at month-end for reasonableness
- Refund balances if necessary.
- Attend EO meetings and take notes of any changes.
- Look through change log and make necessary adjustments.
- Schedule regular credit meetings including taking of minutes and review:
City Ledger
Guest Ledger
Advanced Deposits
Where Youve Been youve gained:
Springer Miller Systems experience required.
Effective communication skills including active listening speaking and writing
Professional business communication skills including emailing financial reporting and other department documentation
Great customer service and interpersonal skills
Collaboration and teamwork skills
Project management abilities including multitasking prioritization and deadline management
Strong organizational and time management skills
Working knowledge of accounting and financial processes
Good math skills
Attention to detail
Comfortable with computers accounting software spreadsheet software and other financial computer application
When Youre Here:
This is a temporary position. Be prepared to accommodate varying schedules including nights weekends and holidays. But wait theres a great upside: in exchange for your flexibility we offer excellent pay hotel discounts F&B discounts and the opportunity to be part of an anything-but-standard growing hotel company.
Required Experience:
IC
Employment Type
Full-Time
