Patient Procedure Scheduler, Ophthalmology- Full-Time, Days

Be a part of a world-class academic healthcare system UChicago Medicine as a Patient Procedure Scheduler in the Ophthalmology Clinic..

UCMC is committed to a patient-centric efficient health care delivery system that focuses on quality safety service and operational excellence.

In this role as a Patient Procedure Scheduler you will be responsible to work collaboratively with physicians staff and patients in order to ensure that procedures and/or surgeries are scheduled and coordinated appropriately. The Patient Procedure Scheduler is accountable for achieving performance and service targets and metrics in a manner consistent with the Ideal Patient Experience approach and philosophy.

At UChicago Medicine we offer comprehensive eye care services including screenings and treatments for common eye conditions like cataracts and glaucoma as well as glasses prescriptions. Our expert Ophthalmology and Visual Science team is dedicated to providing advanced medical and surgical solutions for a wide range of ocular disorders affecting patients of all ages from infants to adults.

Essential Job Functions

• Work collaboratively with physicians and staff members to schedule surgeries in Op Time
• Coordinate pre and post-surgical appointments with the patient and any ancillary areas as needed
• Schedule procedures/surgeries based on preapproved guidelines and protocols
• Enter procedure/surgery information and update/inform physicians of schedules per protocol
• Coordinate schedules with time and equipment availability; identify conflicts and adjust schedules as needed
• Communicate with patients and inform them of any schedule changes
• Order and coordinate delivery of special supplies and equipment as necessary
• Enter vendor information and supply into Vendormate system
• Schedule Anesthesia for surgery as necessary and per protocol
• Set expectations and provide instructions for all patients pertaining to their upcoming procedure/surgery and confirm understanding
• Provide pre appointment instructions directions and messages per protocol
• Provide reminder calls for all surgeries prior to surgery date
• Respond to patient inquiries/concerns appropriately and in a timely manner
• Document all messages electronically using the In Basket functionality and forward to the appropriate clinical provider
• Provide service recovery with unhappy patients. Escalate patient concerns per protocol
• Thank each and every caller and ask if there is any other assistance that can be provided

Required Qualifications

• Experience in Epic-OP Time (Epic operating room scheduling module)
• Knowledge of medical terminology
• Excellent interpersonal skills including the ability to establish and maintain effective relationships with patients physicians management staff and other customers
• Exceptional customer service skills including the ability to use independent thinking sound judgment and creativity when resolving customer issues
• Communicates effectively and professionally with patients visitors physicians and co-workers.
• High School Diploma
• Ability to balance multiple priorities and effectively handle challenging situations
• Excellent verbal communication skills
• Ability to use personal computers and select software applications
• Successful completion of Cadence Scheduling system training and competencies

Preferred Qualifications

• Associate or Bachelors Degree preferred
• Vendor mate preferred

Position Details

• Job Type/FTE: Full-time (1.0 FTE)
• Shift: Day shift
• Unit/Department: Ophthalmology Clinic
• CBA Code: Non-Union
• Location: DCAM

In this role we anticipate that you will generally work approximately 40 hours per week. We anticipate that you will generally be scheduled to work the rotating shift between the hours of 8:00am-4:30pm and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the DCAM Clinic. The days of the week that you are scheduled will be Monday - Friday.

Weve been at the forefront of medicine since 1899. We provide superior healthcare with compassion always mindful that each patient is a person an individual. To accomplish this we need employees with passion talent and commitment with patients and with each other. Were in this together: working to advance medical innovation serve the health needs of the community and move our collective knowledge forward. If youd like to add enriching human life to your profile UChicago Medicine is for you. Here at the forefront were doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at:UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race color ethnicity ancestry sex sexual orientation gender identity marital status civil union status parental status religion national origin age disability veteran status and other legally protected characteristics.

Must comply with UChicago Medicines COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly a pre-employment physical drug screening and background check are also required for all employees prior to hire.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.