Executive Office Administrator (Mid-level or Senior)
Executive Office Administrator (Mid-level or Senior)
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Job Description
Company:
The Boeing CompanyBoeing Commercial Airplanes (BCA) is looking for a Mid-level or Senior Executive Office Administrator to join the 777/777X Program team based out of Everett WA.
The Experienced Executive Office Administrator will demonstrate phenomenal working relationships at all levels with collaboration communication and people skills. This role will support our 777/777X Program Directors executives and leaders in a multifaceted environment while prioritizing each executives schedule and travel arrangements.
The ideal candidate has experience supporting executives possesses a high degree of professionalism and discretion. Additionally an ideal candidate will be proactive demonstrate a robust attention to detail and an ability to prioritize efficiently and effectively. The candidate will also have the ability to quickly familiarize with new issue areas as well as the ability to shift from supporting work in one issue to the next.
Position Responsibilities:
Coordinates and processes domestic and international business travel arrangements monitors designated business travelers logistics generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for travelers review and/or signature
Creates edits and maintains electronic and written communication
Works as part of a team of office administrators and other business support employees to ensure effective and efficient building management
Track and maintain information relative to department and business operations
Verbally communicate a wide variety of information to multiple audiences
Process and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritize and schedule management-level employee time and availability for efficient use of time
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
Orders and maintains office and break room supplies
Plans and implements logistics for executive level internal and external events
Provides guidance to less experienced employees
Processes visitor badges
Works under limited supervision
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.
Basic Qualifications (Required Skills/Experience):
3 years of experience coordinating executive travel; including use of travel and expense reporting software
3 years of experience in managing leadership schedules and calendars using Microsoft Outlook
3 years of experience providing administrative support to multiple customers such as executives managers and staff members
3 years of experience in data/file management (e.g. ability to organize sort label scan and otherwise manipulate paper and electronic inspection records as required)
3 years of experience in a role that required strong attention to detail
3 years of experience providing office administrator support to a senior or higher-level manager
3 years of experience making domestic and/or international travel arrangements and generating expense reports
Preferred Qualifications (Desired Skills/Experience):
Bachelors or higher degree preferred
5 or more years related work experience or an equivalent combination of education and experience
Experience collaborating with various internal and external stakeholders
Able to support phone calls during non-business hours (evenings and early mornings)
Able to work a flexible schedule as needed
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria is met as outlined in our policies.
At Boeing we strive to deliver a Total Rewards package that will attract engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location date of hire and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications as well as market and business considerations.
Summary pay range for Mid-level (Level 3): $67500-$71000
Summary pay range for Senior (Level 4): $76500-$81000
Language Requirements:
Not ApplicableEducation:
Not ApplicableRelocation:
Relocation assistance is not a negotiable benefit for this position.Export Control Requirement:
This is not an Export Control position.Safety Sensitive:
This is not a Safety Sensitive Position.Security Clearance:
This position does not require a Security Clearance.Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.Contingent Upon Award Program
This position is not contingent upon program awardShift:
Shift 1 (United States of America)Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race color religion national origin gender sexual orientation gender identity age physical or mental disability genetic factors military/veteran status or other characteristics protected by law.
Boeing Participates in E Verify
Right to Work Statement
Required Experience:
Manager
Employment Type
Full-Time
