Administrative Assistant (ZR_24523_JOB)

This is a remote position.

• 20 hours a week flexible during client business hours
  
• Client Timezone: New Zealand Time Zone (NZST)
  

Become part of a thriving human resources consultancy that s revolutionizing workplace dynamics. Our client is a leader in providing innovative HR solutions to businesses across various industries. With a team of expert consultants and a commitment to excellence they re helping organizations build better work environments and foster employee success. This company leverages cutting-edge software and best practices to deliver top-notch HR services offering an exciting opportunity to work at the heart of modern human resources management.

As an Admin Assistant you ll be the backbone of our operations playing a vital role in keeping our business running smoothly. This dynamic position offers a unique blend of financial management document preparation and high-level administrative support. You ll work with state-of-the-art software systems manage crucial business processes and provide invaluable support to our team of HR professionals. This role presents an exciting opportunity to develop your skills across various business functions gain insights into HR consultancy and contribute to making a difference in the workplace landscape. If you re detail-oriented tech-savvy and passionate about organization and efficiency this position offers the perfect platform to showcase and enhance your talents.

• Manage accounts administration using advanced software like Xero and Microsoft Dynamics 365
  
• Create and set up new clients and consultants in Xero Projects ensuring accurate record-keeping
  
• Generate professional invoices based on fortnightly spreadsheets maintaining financial accuracy
  
• Oversee the distribution and tracking of engagement terms to clients ensuring timely completion
  
• Provide high-level personal assistant support to the management team handling a variety of tasks
  
• Prepare legal and HR documents using templates adapting them for specific case requirements
  
• Assist consultants with time logging in Xero Projects providing guidance and support as needed
  
• Manage and organize digital files and documents maintaining a structured and efficient system
  
• Coordinate internal and external communications acting as a liaison between team members and clients
  
• Handle ad-hoc administrative tasks to support the smooth operation of the business
  

• Proficiency in Xero and Microsoft Dynamics 365 or a strong willingness to learn these systems quickly
  
• Advanced skills in Microsoft Office suite particularly Word and Excel for efficient document handling
  
• Exceptional attention to detail and high accuracy in data entry financial tasks and document preparation
  
• Excellent time management skills with the ability to prioritize tasks effectively in a fast-paced environment
  
• Basic understanding of HR and legal terminology with a keen interest in learning more
  
• Strong written and verbal communication skills in English with the ability to interact professionally with clients and team members
  
• Self-motivated with the ability to work independently and take initiative in a remote setting
  
• Comfortable with flexible working hours to accommodate business needs
  
• Experience in administrative support particularly in professional services is a plus
  
• Reliable internet connection and a quiet professional home office space
  
• Discretion and ability to handle confidential information with the utmost integrity
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job