ALBANY COUNTY SCHOOL DISTRICT ONE

Laramie Wyoming

JOB DESCRIPTION: Elementary Administrative Assistant

POSITION SUMMARY:

• The Elementary Administrative Assistant is responsible for providing secretarial support for an elementary school and serving as the principals administrative assistant.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

The Elementary Administrative Assistant:

1. Coordinates the processing and distribution of U.S. and interschool mail for the purpose of ensuring that information is received in a timely fashion. *
2. Enters and updates student data in PowerSchool; generates reports as needed to comply with district requirements. *
3. Maintains student records (e.g. cumulative files attendance logs) and forwards records to other schools as appropriate. *
4. Manages office supply inventory to ensure materials are available as needed. *
5. Monitors school budget accounts to help prevent overspending. *
6. Performs general clerical duties (e.g. scheduling copying faxing filing) to support school operations and administration. *
7. Completes student registration processes to ensure all forms are properly completed and required documentation is obtained. *
8. Administers basic first aid dispenses medications and contacts parents the school nurse or emergency personnel as needed for student injuries or illnesses. *
9. Prepares a variety of written materials (e.g. reports memos correspondence) for documentation and communication purposes. *
10. Processes and distributes items received through the purchasing process to ensure proper tracking and delivery. *
11. Submits and manages purchase orders in accordance with district purchasing guidelines. *
12. Maintains financial records for activity accounts ensuring accurate receipts disbursements and budget compliance. *
13. Responds to inquiries from staff parents students and outside agencies to provide information and facilitate communication. *
14. Coordinates facility use by external groups to ensure availability and compliance with district policies. *
15. Serves as the timekeeping liaison ensuring accurate collection of employee work hours and absences; assists employees with correct system use. *
16. Follows the policies and procedures of the school and the District. *
17. Demonstrates a sense of professional responsibility such as demonstrating ethical behavior; providing accurate data and reports when needed; meeting deadlines; maintaining confidentiality; caring for the equipment and materials; and dressing appropriately and presenting a good role model. *
18. Other duties as assigned.

* Denotes essential functions

(The tasks listed under the heading of Characteristic Duties and Responsibilities are examples of the variety and general nature of duties performed by employees in positions allocated to the classification. This specification should not be interpreted to describe all the duties which may be assigned to an employee at this level nor should persons assigned be expected to necessarily perform all the duties described.)

SKILLS KNOWLEDGE AND ABILITIES REQUIRED:

• Ability to use effective communication skills; ability to use time effectively; good organizational skills; ability to maintain a positive relationship with other staff by collaborating and working cooperatively with them (including supervisors); ability to operate standard office equipment and software applications; ability to prepare and maintain accurate records; knowledge of business telephone etiquette; and ability to meet deadlines and schedules.

ENTRY QUALIFICATIONS:

Mandatory: Minimum of high school education or GED.

Preferred: 1 years of experience working in a school is preferred.

PHYSICAL ABILITIES AND WORKING CONDITIONS:

- The Physical Abilities and Working Conditions listed in this section are representative of but are not intended to provide an exhaustive list of Physical Abilities and Working Conditions which may be required for this position. Albany County School District #1 encourages persons with disabilities who are interested in employment for this position and need reasonable accommodation of those disabilities to contact the Chief Human Resources Officer for further information.

- Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.

- Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.

- Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.

- Upper Body Mobility: use hands and fingers to feel grasp and manipulate small objects; manipulate fingers twist and bend at the wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn raise and lower the head.

- Strength: to lift push pull and/or carry objects which weigh as much as 40 or more pounds on a frequent basis.

- Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work outdoors and indoors.

- Mental Requirements: read write understand interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy compare compile and coordinate information and records.

- Additional Work Conditions and Physical Abilities: Requires travel to multiple sites.

EVALUATION

- Evaluation of this position shall be by the Principal/Asst. Principal(s).