Administrative Assistant
Administrative Assistant
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Job Description
Employment Status: Full-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: Monday Thursday 9 a.m. 4:30 p.m. / 30 hours per week
Reports to: Pastor
- Paid Holidays/Holy Days
- 403b Retirement
- 401 (a) Pension Plan
- Medical Dental Vision Life
- Employee Assistance Program
- Short-term/Long-term Disability
Summary:
This role will be responsible for the administrative support of two parishes St. Josephs Church in Nixon and St. Philip Benizi in Smiley. The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Position Responsibilities:
- Answers and transfers phone calls screening when necessary
- Maintains filing systems as assigned
- Retrieves information as requested from records email minutes and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel meetings and appointments
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self others.
- Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information.
- Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Performs other duties as assigned.
Minimum Qualifications:
Education:
- High school Diploma or equivalent
- Associates degree preferred
Experience:
- At least four (4) years experience of working in an administrative role providing direct support
- Bilingual in Spanish and English
License and Credentials:
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
Minimum Knowledge and Skills:
- Experience with computer software and Microsoft Office Applications;
- Must be detail oriented organized self-motivated work well independently and on a team;
- Must have good written and verbal skills;
- Must have good critical thinking and problem solving skills.
This is not necessarily an exhaustive list of all responsibilities skills duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise as needed.
The Archdiocese of San Antonio is an Equal Opportunity Employer.
Employment Type
Full-Time
